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    Tender Administrator - Johannesburg, South Africa - The Human Element

    The Human Element
    The Human Element Johannesburg, South Africa

    1 day ago

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    Description

    Our client in the construction, buildings and civil engineering industries is looking for a Tender Administrator to accurately oversee and execute the administrative support function for all projects in the Estimating Department to ensure timely submission of projects.

    Main Job Tasks, Responsibilities:

    Administration

    • Daily email and telephonic communication with clients and sub-contractors
    • Copy, filing and scanning of project related documents
    • Creating tender invitation with Dropbox link
    • Addendums of tenders
    • Standardized and professionalize tender documents – (i.e., Slotting in dividers)
    • Creating tender envelope for submission
    • Scanning and punching tender for final submission
    • Following up Salespersons on extension validities
    • Filling in validity extension documents when received.
    • General admin and follow ups
    • Stand up meeting notes
    • Validity extensions – tracking and chasing sales
    • Conducting interviews with sub-contractors when needed – typing up minutes
    • Assist other internal departments with data capturing and reporting when needed

    Project Task Management

    • Chasing up sales for the project documentation
    • Receiving documentation from the Sales Department and scrutinizing the tender document
    • Stripping & scanning the document and populating it to the respective folder
    • Filling in the tender initiation template based on SWOT analysis
    • Filling out and slotting in returnable documents for functionality
    • Checking the functionality for the tender
    • Arranging the program with Project Planner and Administrator when needed
    • Filling in a standardized form based on local content requirements of tenders when applicable
    • Assign internal job numbers to new projects
    • Assess all tender returnable requirements and create suitable functionality checklist.

    Reporting

    • Basic reporting on projects to Estimating Manager and Senior Estimator / Estimator Risk Analysis
    • Develop and apply the SWOT analysis to all prospected tender documents.
    • Identify and highlight possible outcomes of tender rewards through reviewing of the tender document.

    Key Competencies

    • Detail orientation
    • Deadline driven
    • Working under pressure
    • Interpersonal skills
    • Communication
    • Administration
    • Coordination
    • Planning and Organising
    • Solution orientated

    Essential Knowledge

    • Microsoft Office
    • Microsoft Planner
    • Minuting skills
    • Building industry knowledge will be beneficial

    Minimum Education and Experience

    • Matric
    • Administration diploma or certificate
    • Project management diploma(ideal)
    • 2-3 years general administrative experience (if matric)
    • 2 years administrative experience in construction as a tender clerk (ideal)
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