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Randburg

    admin executive - Randburg, South Africa - iSON Xperiences

    iSON Xperiences
    iSON Xperiences Randburg, South Africa

    Found in: Job Placements ZA C2 - 1 week ago

    iSON Xperiences background
    Description

    Job Summary:

    The administrative executive is responsible for providing personalized secretarial and administrative support to the executive and Management Team in a professional and timely manner. To maintain efficiency and administration systems, looking to improve and develop where necessary. A strong communicator who can receive and process complex information in an efficient way and in return pass on required key-information and action points to the Team.

    The Administrator ensures that everything behind the scenes is running smoothly and can multi-task with ease.

    Key Responsibilities:

    • Assume the role as the primary point of contact between the executives, Management and internal/external clients
    • Maintain a daily electronic journal, arrange meetings, appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
    • Produce professional-quality reports, presentations and briefs.
    • Develop and carry out an efficient documentation and filing system for both paper and electronic records
    • Delegate tasks as appropriate to other members of the team
    • Monitor office supply levels; reorder when appropriate
    • Maintain the financial administration of the office including: raising purchase orders, reconciling invoices, monitoring expenditure against budget, follow up outstanding payments, and liaise with the finance team upholding accurate financial record keeping.
    • FM Helpdesk management, monitoring and responding to job requests, including liaising proactively and reactively with other staff and supply chain partners.
    • Production of monthly reports identifying performance against agreed targets and budgets.
    • Manage all incoming mail.
    • Type minutes with accuracy and circulate in a timely manner. If requested, attend meetings and minute take.
    • Maintain both soft and hard filing systems, ensuring consistency and support management team where required
    • Handle requests, feedback, and queries quickly and professionally
    • Previous administrative or secretarial experience.
    • Responsible for maintaining all electrical, plumbing, air-conditioners, UPS and Generators on the site.

    Preferred Qualifications

    • Must have a minimum of 5 years handyman experience or qualified artisans in electrical, plumbing, airconditioners, UPS and / Generator.
    • Bachelor Degree in Business Administration is preferred.

    Skills and personal attributes:

    • Teamwork
    • Project Planning
    • Confident telephone manner
    • Problem-solving and decision making
    • Proactivity and self-direction
    • Knowledge of office management systems and procedures
    • Ability to multi-task and priorities a high volume of incoming Admin related requests.
    • Well-developed communicator both verbal and written
    • Previous experience of helpdesk operations or similar support role is desirable.
    • Previous experience of working in a busy and demanding environment
    • Experience of MS office packages such as Word / Excel / Outlook is essential.
    • Ability to demonstrate professionalism, discretion and maintain confidentiality at all times.
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