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    Receptionist - Durban, South Africa - RecruitCo (Pty) Ltd

    RecruitCo (Pty) Ltd
    RecruitCo (Pty) Ltd Durban, South Africa

    2 days ago

    Default job background
    Full time
    Description

    Requirements:

    • Matric
    • 3 to 5 years receptionist experience
    • Well versed in two (2) languages (which includes English)
    • Computer literate (MS Office – Excel, Word, PowerPoint, and Outlook)
    • Third language
    • Ability to communicate effectively with clients and candidates

    Duties:

    • Responsible for the full Switchboard / Receptionist function
    • Answer switchboard in a timeous manner
    • Take accurate and detailed messages when required
    • Conduct credit checks by submitting requests to Head Office and follow up on results
    • Complete internal documentations, movements for new temps and submit to Head office
    • Taking detailed messages and immediately emailing the recipient
    • Assist applicants in completing application forms
    • Responsible for daily attendance register of staff as well as client visit reports for consultants/managers
    • Receiving calls, escalating, and screening calls
    • Receiving visitors and directing them to the relevant meeting/interview room
    • Making sure that interview rooms are presentable before and after use
    • Offering refreshments to senior candidates
    • Making copies and printing
    • Sending out professional internal and external emails
    • Updating the email distribution lists for each brand and cluster
    • Making sure the reception area and boardrooms are always presentable
    • Always invite a friendly, inviting, accommodating, and welcoming image Assist in all admin/ office functions
    • Capturing & collating of payroll spreadsheets weekly
    • Filing of timesheets and documents
    • Checking of invoices
    • Loading of packs for new hires onto Contractor Zone
    • Reconciliation of PPE distributed
    • Typing of CVs Updating and loading of Assignee Annexures based on extension of assignments
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