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    pa / foreign employees' administrator role - Johannesburg, South Africa - Alinta Tech Solutions

    Alinta Tech Solutions
    Alinta Tech Solutions Johannesburg, South Africa

    1 day ago

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    Description
    Our client is seeking an employee that will provide Foreign Service Employees in South Africa with a smooth transition upon arrival and ongoing support throughout their stay, ensuring that all related payments are processed promptly and assisting the HR department with all HR-related functions.

    FSE Administration Responsibilities:

    • Facilitate the integration of new FSEs to ensure a smooth transition.
    • Process work permits in compliance with government regulations.
    • Support in locating suitable housing.
    • Provide assistance with housing-related matters, including lease agreements and utility bills.
    • Help manage personal banking needs such as account opening, credit card issues, and closure of accounts upon FSE departure.
    • Address medical-related inquiries, assist with claim submissions, and schedule medical appointments as needed.
    • Support educational arrangements for the FSEs' families.
    • Coordinate the installation of telephone and internet services at home.
    • Assist with the application and renewal of passports, visas, and driver's licenses.
    • Coordinate with relocation services and moving companies.
    • Handle payment of accounts related to FSE activities.
    • Address any ad-hoc administrative requests from FSEs.

    Personal Assistant to the Managing Director (PA to MD):

    • Manage the daily schedule of the MD.
    • Arrange travel plans for the MD.
    • Handle ad hoc and personal tasks as requested by the MD.
    • Process personal expense claims for the MD.

    Business Partnering:

    • Partner with the HR department to support Sales & Marketing teams.
    • Develop and implement monthly employee engagement activities to enhance morale.

    HR Administration:

    • Process and manage invoices.
    • Maintain filing systems.
    • Handle ad-hoc administrative tasks.


    Requirements

    • Exceptional interpersonal and communication skills, with proficiency in both verbal and written formats.
    • Highly motivated with a steadfast desire to achieve success.
    • Capability to handle pressure and work effectively in stressful situations.
    • Demonstrated work ethic and discipline.
    • Proficient in Microsoft Office applications.

    Educational Requirements:

    • National Senior Certificate or equivalent.

    Required Competencies:

    • Robust work ethic.
    • Energetic and capable of managing multiple tasks alongside daily responsibilities.
    • Excellent follow-up and prioritization capabilities.
    • Keen attention to detail.
    • Precise execution of instructions.
    • Positive attitude and a collaborative team spirit.
    • Ability to understand and appreciate cultural diversity.

    Travel Requirements:

    • Minimal travel within and around Johannesburg


    Benefits

    Salary is all negotiable.
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