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    Debtors Controller/Office Manager - Cape Town, South Africa - Time Personnel

    Time Personnel
    Time Personnel Cape Town, South Africa

    Found in: Job Placements ZA C2 - 2 days ago

    time personnel background
    Description
    REQUIREMENTS
    • Grade 12, Basic accounting Diploma advantageous
    • Proficient in Excel (v-lookups/H-lookups/formulas) word/outlook
    • Experience with Xero an advantage.
    • Bilingual (English speak / Afrikaans understand)
    • Presentable with outgoing well-spoken, confident & friendly communication skills
    • Excellent financial acumen with accounts
    • Own transport essential
    • Ability to take on responsibilities, use initiative and work well in a team & independently

    DUTIES
    • Reporting to the Director and Financial Manager
    • Tracking of Servicing invoicing for both Cape Town and Durban branches
    • Reconciliation of all closed services per month invoiced.
    • Follow up on outstanding accounts
    • Create proforma invoices and track deposits (request deposits)
    • Final Invoice send to customer upon finalisation of job
    • Job Costing Installations
    • Ensure job costings accurate and complete for the month (Dbn/Cpt/Jhb)
    • Cost of Sales report (monthly) Services/Spares (Cpt/Dbn/Jhb)
    • Certificates (SASA/SAGA/AASA annual) to client upon completion of job and receipt of final payment
    • Assist with insurance Claims (Dbn/Cpt/Jhb)
    • Trade manage WIP/check proformas converted correctly to invoices distributed to client
    • Manage rental agreements
    • Xero process invoice/credit notes daily - allocation of receipt from/to WIP and daily receipts to closed jobs.
    • Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
    • Build sound relationships with clients, enjoy being the go to person when help is needed
    • Registrations of any new contract fitters that are working on site
    • Record daily hours worked by all employees, complete monthly and weekly schedules
    • Checking of working hours and daily signing in and out
    • Managing sick leave schedules and administration required
    • Managing inhouse database of customer lists
    • Ensure that jobs being worked on are updated daily as to the current fitment status
    • Manage costing compilations for all work requirements
    • Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
    • Manage transport invoices at month end
    • Ensure administration for health and safety compilation is updated and on file when needed
    • Manage the royalties programme
    • For rental units ensure month rental and water and sewerage accounts are issued timeously and payments are received
    • Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban

    Salary: R negotiable dependent on experience

    Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
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