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    Branch Administrator - Cape Town, South Africa - Emporium

    Emporium
    Emporium Cape Town, South Africa

    6 days ago

    Default job background
    Full time
    Description

    Branch Administrator (POS24142)

    Cape Town

    R to R per month

    Requirements:

    • Matric
    • Previous experience in a similar role as Branch Manager or Office Manager
    • Fully bilingual
    • Computer literate

    Duties & Responsibilities:

    • General office administration, including all correspondence and general filing, credit

    applications, forms, upkeep of office equipment and inventory etc.

    • Answering tele calls, opening /closing the office, emails and liaising with clients.
    • Following up on quotations, order numbers, queries or any issue relating to jobs/business.
    • Forwarding enquiries and orders promptly.
    • Updating job list immediately when changes are made and submitting to Head Office (including

    contract's list, contract values, outstanding balances, percentages of work completed etc).

    • Submitting invoicing details per project for each team by the 13th of every month.
    • Checking job sheets daily, submit when required.
    • Using job sheets to provide costing, update details of progress on site, progress for invoicing

    purposes and times for overtime checking.

    • Keep-up-to date: where each team is and how far they are/progress on each site. Using

    the information to send on a weekly schedule (Monday morning) on the team's movements

    & Information of progress per site.

    • Assisting with team control, overseeing teams work schedule and stock control.
    • Daily programming and communication with Contact's Manager, coordinator and teams, including planning of projects to be undertaken by working crew.
    • Johannesburg once the job has been invoiced 100% (costing must however, be kept up to

    date during the duration of the job).

    • Writing up monthly expense details for petty cash and forwarding to Johannesburg

    timeously by the 3rd of each month. Every 2nd month send up petty cash sheets with original

    • slips.
    • Submitting month end salary information, including overtime, casual wages, absenteeism

    or any other relevant details (cut of 13th)

    • Forwarding petrol slips to Johannesburg on a monthly basis.
    • Arranging upkeep of premises. Managing tenants including complaints,

    maintenance/repairs and souring new tenants.

    • Ensure compliance with all requirements on site regarding health, safety and environmental

    policies, manuals and procedures.

    • Safety aspects as may be required from time to time.
    • Compiling & updating safety files and contractors pack for all contracts, as required.
    • Attending to all health and safety matters for the branch.
    • Assisting with Risk assessments.
    • Attending site meetings regarding health and safety/QMS/safety files/ contractors pack, as

    required.

    • Assisting in ensuring contracts have order numbers issued timeously and completing and
    • submitting safety files / contractor's pack.

    Closing Date: 15 May 2024

    To apply for this position, please send MS Word format CVs to and use POS24141 in the subject line.

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