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Cape Town

    Branch Administrator - Cape Town, South Africa - Greys Personnel

    Greys Personnel
    Greys Personnel Cape Town, South Africa

    2 days ago

    Greys Personnel background
    Description
    Key Requirements
    • Diploma or degree in Administration advantageous
    • Fully computer literate in MS Office
    • Exquisite communication and people skills
    • Strong administrative ability, attention to detail
    • Strong planning and organizing skills
    • Be able to perform under pressure
    Key Responsibilities
    • Collaborate with the sales team to ensure alignment of quotations and contracts on Syrinx
    • Review contracts, advise notes and add additional charges daily to ensure accuracy before confirming them in Syrinx
    • Create supplier quotations for services, refueling and breakdown callouts
    • Quality checks and correct all PODs completed by field technicians against the company's standard prior to releasing to Finance for further processing for invoicing
    • Ensure clients refueling and service slips are signed by the clients before uploading in the Portal
    • Ensure all customers are invoiced as soon as work required has been completed
    • Raise and check invoices, identify invoicing problems and ensuring all invoices are accurate
    • Assist with debtor's collections
    • Send out debtor's account statements
    • Administering and reconciling petty cash
    • Administering the branch procurement process
    • Receive and process supplier quotations
    • Raise supplier purchase order
    • Raise good receipt verification (GRV)
    • Monthly supplier payment pack submission
    • Ensuring that all branch paperwork is submitted monthly as and when requested by Line management
    • Collecting of branch overtime, leave forms, night outs,
    • Banking
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