Branch Administrator - Brackenfell, South Africa - Bidvest Waltons

Description

• Replenish cash floats for point of sale.
• Monitor and doublecheck cash up procedures.
• Accurately record all forms of payments received on master cash up summary form.
• Reconcile/balance all takings received against till cash up summary and cash up register
• Run and verify POS transaction reports
• Accurately completing deposit slips for payments received.
• Banking of all payments received and submitting deposit slips to finance and relevant parties.
• Banking of all payments received and submitting deposit slips to finance and relevant parties.
• Ensure extra change is ordered for POS
• Manage and secure cash pick up process
• Controlling and reconciling petty cash expenses.
• Check all COD monies received from driver, van assistant is correct before signing COD book
• Authorise and process cash refunds for COD customers
• Secure takings of POS and cash overnight
• Resolve and report any discrepancies relating to payments or cash received to relevant parties

• Running and distributing of daily, weekly and monthly reports to relevant person(s)
• Verify and reconcile transactions to corresponding report.
• Monitor the flow of daily stock transactions and documentation.
• Ensure staff adheres to established organisational policies and procedures.
• Ensure that staff adhere to all administrative duties
• Monitors IBT's in transit weekly.
• Authorise and process all stock related journals.
• Managing queries promptly and as per organisation policy and procedure.
• Followup and monitor outstanding payments and transactions

• Followup and verify stock deficiency reports daily
• Authorise and process all stock related journals.
• Ensure hazard counts are completed as per the company policy and procedures
• Ensure buyout values are kept at a minimum in accordance with organisational policy and procedure
• Verify credit note against GRNs, and credit notes against daily sales journal
• Monitor overall branch security
• Ensure high value items are stored in a secure location
• Ensure staff monitor, rotate and replenish stock in accordance with organisational procedures.
• Accurate safe handling and filing of all documentation
• Monitor stock handling processes

• Evaluate staff performance as per specified KPAs and KPIs.
• Identify and meet training needs of staff.
• Manage staff in the absence of branch manager.
• Maintain accurate staff records
• Prepare work schedules for staff
• Delegate duties to staff
• Ensure staff perform their various duties accurately and efficiently
• Monitor and assess staff
• Ensure that staff adheres to all administrative duties.
• Coaching and mentoring of staff
• Discipline of staff in the absence of branch manager
• Maintain good labour relation practices

• Ensure all filing is accurately filed and kept up to date
• Accurate safe handling of all documentation
• Enters a variety of information on manual or computerised records or forms.
• Scanning or posting a range of documents to customers, suppliers, departments or branches.
• Printing Shelf Edge labels.
• Monitor and control all prenumbered books/documentation in the branch.

• Report non adherence to OSH Act to health and safety rep and management
• Ensures that standard health and safety requirements are adhered to
• Ensure safety of all company assets
• Ensure that waste is disposed/removed as per organisational policy and procedures.
• Ensure staff pack stock in their designated areas
• Ensure staff updates shelf edge labels.
• Ensure that store is kept neat and tidy at all times

• Run all pre stock take reports
• Process/complete all outstanding documentation.
• Prepare store for stock take.
• Count stock and record quantities onto scanner.
• Assist manager with stock take reports

• Numerical skills.
• Ability to reconcile accounts.
• Customer service skills/telephone skills
• Computer literacy skills.
• Administrative skills and abilities
• Assertive personality
• Ability to follow specified procedures in the completion of their duties
• Communication skills
• Interpersonal / Social skills. (Ability to interact with customers in an enthusiastic, polite and professional manner.)
• The ability to present themselves and the Company in a professional manner

• Product knowledge.
• Know and understand admin policies and procedures.
• Know the general operation of the branch.
• Knowledge of all company documentation.
• Knowledge of goods and services provided by the company.
• Knowledge of internal resources.
• Knowledge of the ERP system.
• Basic Excel knowledge.

• Decision making
• Coaching and mentoring
• Training and development
• Hone