- Matric
- Previous experience in a similar role as Branch Manager or Office Manager
- Fully bilingual
- Computer literate
- General office administration, including all correspondence and general filing, credit
- Answering telephone calls, opening /closing the office, emails and liaising with clients.
- Following up on quotations, order numbers, queries or any issue relating to jobs/business.
- Forwarding enquiries and orders promptly.
- Updating job list immediately when changes are made and submitting to Head Office (including
- Submitting invoicing details per project for each team by the 13th of every month.
- Checking job sheets daily, submit when required.
- Using job sheets to provide costing, update details of progress on site, progress for invoicing
- Keep-up-to date: where each team is and how far they are/progress on each site. Using
- Assisting with team control, overseeing teams work schedule and stock control.
- Daily programming and communication with Contact's Manager, coordinator and teams, including planning of projects to be undertaken by working crew.
- Johannesburg once the job has been invoiced 100% (costing must however, be kept up to
- Writing up monthly expense details for petty cash and forwarding to Johannesburg
- slips.
- Submitting month end salary information, including overtime, casual wages, absenteeism
- Forwarding petrol slips to Johannesburg on a monthly basis.
- Arranging upkeep of premises. Managing tenants including complaints,
- Ensure compliance with all requirements on site regarding health, safety and environmental
- Safety aspects as may be required from time to time.
- Compiling & updating safety files and contractors pack for all contracts, as required.
- Attending to all health and safety matters for the branch.
- Assisting with Risk assessments.
- Attending site meetings regarding health and safety/QMS/safety files/ contractors pack, as
- Assisting in ensuring contracts have order numbers issued timeously and completing and
- submitting safety files / contractor's pack.
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Branch Administrator - Cape Town, South Africa - Emporium
Description
Branch Administrator (POS24142)
Cape Town
R to R per month
Requirements:
Duties & Responsibilities:
applications, forms, upkeep of office equipment and inventory etc.
contract's list, contract values, outstanding balances, percentages of work completed etc).
purposes and times for overtime checking.
the information to send on a weekly schedule (Monday morning) on the team's movements
& Information of progress per site.
date during the duration of the job).
timeously by the 3rd of each month. Every 2nd month send up petty cash sheets with original
or any other relevant details (cut of 13th)
maintenance/repairs and souring new tenants.
policies, manuals and procedures.
required.
Closing Date: 15 May 2024
To apply for this position, please send MS Word format CVs to and use POS24141 in the subject line.