Branch Administrator - Cape Town, South Africa - Key Recruitment

    Key Recruitment
    Key Recruitment Cape Town, South Africa

    1 week ago

    Default job background
    Full time
    Description

    Our client based in Paarden Eiland is looking for a Branch Administrator to join their team in the Technical/ Generators Industry.

    Minimum Educational and Job Requirements:

    • Grade 12
    • Cert/Dip in Administration advantageous
    • Fully computer literate in MS office – Word, Excel, PowerPoint, Internet, E-mail
    • Exquisite communication and people skills

    Role & Responsibilities:

    • Collaborate with the sales team to ensure alignment of quotations and contracts on Syrinx.
    • Review contracts, advise notes and add additional charges daily to ensure accuracy before confirming them in Syrinx.
    • Create supplier quotations for Services, Refuelling and Breakdown Callouts.
    • Quality-check and correct all PODs completed by field technicians against the company standard prior to releasing to Finance for further processing for invoicing.
    • Ensure clients refuelling and service slips are signed by the clients before uploading in the Portal.
    • Ensure all information/feedback is updated on the customer system, e.g. Massmart Portal.
    • Upload any customer documents on the system, i.e. credit notes, invoices, and PODs.
    • Ensure all customers are invoiced as soon as work required has been completed.
    • Raise and check invoices, identify invoicing problems and ensuring all invoices are accurate.
    • Assist with debtors' collections.
    • Send out debtor's accounts statements.
    • Administering and reconciling petty cash as per petty cash policy.
    • Administering the Branch Procurement process.
    • Receive and process supplier quotations.
    • Raise supplier purchase orders.
    • Raise goods receipt verification (GRV).
    • Monthly Suppliers Payment Pack Submission.
    • Ensuring that all branch paperwork is submitted monthly as and when requested by Line Management.
    • Following any reasonable instruction by your line manager.
    • Complying with all company policies and procedures.
    • Collecting of branch overtime, leave forms, night outs, and or other HR/ Payroll information and submit to HR department timely in line with payroll requirements.
    • Attending to customer related queries.
    • Manning reception.
    • Filing of documents.