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    Executive Assistant - Johannesburg, South Africa - Red Ember Recruitment (PTY) Ltd

    Red Ember Recruitment (PTY) Ltd
    Red Ember Recruitment (PTY) Ltd Johannesburg, South Africa

    1 week ago

    Default job background
    Description
    Red Ember Recruitment is seeking to hire a Executive Assistant based at the client in Craighall Park, Randburg.
    Key Performance Areas:
    • Organize and prepare for meetings.
    • Coordinate travel arrangements.
    • Provide daily support to the CEO and CFO.
    • Responsible for general office administration.
    • Manage boardroom bookings.
    • Coordinate office events.
    Performance Standard:
    • Ensure accurate and complete minutes of meetings held including but not limited to Board,EXCO, and OPCO meetings of the Company.
    • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
    • Assist in the preparation and distribution of meeting agendas and materials.
    • Coordinate travel arrangements.
    • Maintain a travel workbook listing bookings made and costs incurred to date per cost center.
    • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
    • Arrange meetings as requested by the CEO or CFO
    • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
    • Answering and directing calls to appropriate executives and parties, taking messages.
    • Ensure the completion of quarterly board packs and distribution thereof.
    • Follow up with various department heads on reports and ensure that reports are submitted on time.
    • Responsible for general office administration.
    • Main contact person for any matters pertaining to the office building.
    • Corporate property inspections and address maintenance issues promptly.
    • Work closely with vendors and maintenance teams to ensure property upkeep.
    • Manage boardroom bookings.
    • Ensure boardrooms are maintained in terms of cleanliness and refreshments for meetings.
    • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
    • Co-ordinate and arrange office events.


    Requirements

    Qualifications and Experience:
    • Matric.
    • 3- 5 years' prior experience in supporting a senior executive or team.
    • Computer Literate in Excel and MS Word (Intermediate to Advanced)
    • BComm in administration.
    • Strong planning and administration skills.
    • Excellent written and verbal communication skills.
    Attributes and Competencies:
    • BCOM in Administration.
    • Excellent Interpersonal skills.
    • Excellent communication skills (written &verbal)
    • High attention to detail.
    • Staff Management.
    • Strong planning and administration skills.
    • Work unsupervised, self-starter.

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