Executive Assistant - Johannesburg, South Africa - Ad Talent Africa

Ad Talent Africa

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Who we are:
We are a specialised global architectural design company with projects all over the world.

What we do:
We develop and build projects within the hospitality industry ranging from lodges, to spas and resorts.

What we are looking for:

We are looking for an ambitious and driven Executive Assistant who is seeking an opportunity to grow with the business.

What you will do:

Research on an array of different topics, design, construction products, suppliers design orientated
Assisting with PowerPoint presentations for design presentation
Fill out the workbook for new projects
Search for appropriate images for presentation purposes
Run errands for the design team
Update department calendar
Source appropriate materials for relevant departments
Make travel arrangements such as flights, cars, hotel bookings etc
Log travel insurance declarations
Taking and making calls
Filing both hard and soft copies
Liaising with staff, clients and external parties for setting meetings, deconflicting as necessary
Assisting the directors with the management of their correspondence
Being a point of contact for staff and clients
Research and sourcing of design and product information
Preliminary drafting of correspondence for and on behalf of directors
Creating, maintaining and entering information into databases and file appropriately
Assist the directors with personal errands when needed

What you must have:

Knowledge of the architectural industry, min 3 years
Ability to create and use PowerPoint
Knowledge of weekly scheduling assistance for the directors
Ability to take minutes for meetings as well as keep track of action points for directors
A studied background within architecture or design would be advantageous