Executive Assistant - Johannesburg, South Africa - BDO South Africa

BDO South Africa
BDO South Africa
Verified Company
Johannesburg, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description
Reporting to the National Head of Advisory, Head of BBS and Head of Forensics, the Personal Assistant will inter alia be responsible for:

  • Providing professional and confidential administrative and support to Directors in Advisory.
  • Daily diary management, scheduling of meetings; arranging strategy sessions, monthly Operational and BD meetings; team meetings and ensuring awareness of daily meetings.
  • Preparation of proposal templates using Terms of Reference to include Background info, Scope of Work and Deliverables".
  • Preparing presentations from proposals for shortlisted presentations; converting old format presentations; formatting, adding appropriate graphics and giving presentations a professional finish.
  • Preparing all presentation for Directors for any specific use, including creation of specific infographics, for different service lines.
  • Proofreading and formatting of reports for various Advisory service lines.
  • Attend meetings with Marketing and National Brand Champions, check documentation to ensure brand compliance.
  • Prepare agendas, reporting packs and action lists for Advisory Operational meetings.
  • Take minutes in all meetings including ESG working group meetings (SA and Africa), 2 monthly BD meetings and quarterly P&C Advisory meeting.
  • Sending out documents in advance, preparing minutes timeously and accurately.
  • Timesheet management, weekly schedule of timesheets sent to Directors for approval. Completion and submission of weekly timesheets on Maconomy.
  • Prepare for EXCO and Partners meeting submissions and presentations, by ensuring timeous collation of information from all parties and submission.
  • Providing logístical support to the Directors in the execution of their duties.
  • Organising business and private travel arrangements.

Requirements:


Qualifications:


  • National Diploma
  • Administration and Office Support/ 3year Degree in Office Management/Secretary studies desirable.
Experience

  • 5 years of experience as an Executive Assistant.
  • Prior experience with a financial services company desirable.

Skills and Competencies Required:

  • Advanced proficiency in MS PowerPoint.
  • MS suits.
  • Creative and organised.
  • Good interpersonal skills will be required to be successful in this role.
  • Organizational skills and the ability to multitask are essential.
  • Ability to prioritise and handle high phased environment.
  • Excellent written and verbal communication.
  • Must be able to communicate effectively at all levels.
  • Ability to work under pressure.
  • Fine attention to detail.
  • Assertiveness.
  • A high level of initiative and ability to work independently to meet deadlines.
  • Professionalism.
  • Socially aware and able to work as part of a diverse team.
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