Procurement Officer - Johannesburg, South Africa - AJ Personnel

AJ Personnel Johannesburg, South Africa

Found in: Executive Placements ZA C2 - 6 days ago

Description

Main purpose of the job:

To facilitate the purchasing and receiving of goods bought for Wits RHI projects through the operations department and to develop and maintain effective working relationships with suppliers

Location:

7 Esselen Street, Hillbrow, Johannesburg

Key performance areas:

Source suppliers according to the organization's criteria and standards
Obtain relevant information and documentation from suppliers
Develop and maintain a preferred suppliers list
Negotiate discounts on volume-based orders and payment terms
Advise suppliers of Wits RHI payment terms and conditions
Maintain a sound working relationship with suppliers
Negotiate contracts and agreements with agencies, providers, and suppliers in conjunction with Wits RHI contracts department
Monitor agencies and provider deliveries and performance
Be informed and comply with Wits RHI, donor, and provider's requirements
Manage the procurement processes which include but are not limited to procurement, follow-up on payments, petty cash, stock control, meeting and events, special projects, and audits
Oversee purchases of small value items through petty cash
Receive purchase order requisitions, including email requisitions to purchase consumables and/or equipment/assets
Obtain quotations from suppliers according to relevant policies and procedures
Check quotations against individual project budgets prior to orders being placed
Request for duly authorized purchase orders, supporting documentation, and approved invoice
Follow-up on outstanding purchase orders
Place orders timeously and at the best possible price with preferred suppliers
Create Payment requisition vouchers (PMVs) and obtain approved signatures prior to submission to the finance department
Follow up with the finance department to ensure payment
Follow-up with suppliers on delivery of goods
Take delivery of goods and ensure correct per order and in good condition
Check that all documents are accurate and correct i.e. purchase orders, quotations, invoices, payment requisition vouchers (PMVs), and delivery notes, etc.
Provide feedback to stakeholders on consumables ordered/received and ensure relevant documentation is completed
Copy and file relevant documentation and correspondence
Provide inputs into the protocol and other budgets in collaboration with the CRS leader and Finance Department
Direct and coordinate budget and financial activities within the department and scope of operations
Regularly review budgets and financials ensuring cash flow for business objectives within the scope of the operation
Perform petty cash reconciliations daily
To reconcile invoices and participant reimbursement
Reconcile credit card expenditures monthly
Implement an effective Asset Management System and effectively manage Wits RHI assets (i.e., building, vehicles, and equipment) to ensure optimal and cost-effective utilization
Liaise effectively with the Finance Team and Management regarding all financial matters
Participate in and/or facilitate meeting/s when required to ensure financial stakeholder relations are maintained
To oversee facilities and equipment including liaising with service providers for calibrations & repairs
Liaising with the IT department
To ensure occupational health and safety are effectively implemented, maintained, and managed within the Site
To arrange access for external delegates when required
To relieve at reception as and when required
Coordinate and improve administrative processes where possible
Take ownership and accountability for tasks & activities and demonstrate effective self-management
Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
Inform relevant parties including the direct line manager in the event of tasks or deadlines not being met and provide appropriate means of resolution
Support and drive the business's core values
Maintain a positive attitude
Respond openly to feedback
Take ownership of own career development
Manage colleagues' and client's expectations and communicate appropriately
Willing to help others and go the extra mile to meet team targets and objectives
Manage own disruptive emotions (handle stress in ways that do not negatively impact the team)
Maintain a positive and constructive partnership with site staff through constructive feedback, provision of assistance, and active problem-solving
Manage own disruptive emotions (handle stress in ways that do not negatively impact the team)

Required minimum education and training:

Diploma in Supply Chain Management

Required minimum work experience:

Minimum of 3 years of working experience

Desirable additional education, work experience, and personal abilities:

Experience working in a donor-funded organisation/NGO or project-based environment
Intermediate Microsoft Outlook Capabilities
Professionalism, Strong Conflict Management Abilities
Time Management/Ability to Prioritize
High level of Communication Skills
Strong Organisation Skills and Planning
Project Management
High sense of responsibility
Sound Decision Making ability
Understanding of basic accounting and financial acumen
Ability to be assertive but diplomatic

TO APPLY:

Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
Please Apply Online.
Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
The closing date for all applications: 12 April 2024.
Note AJ Personnel is fully POPI compliant.
Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
Wits Health Consortium will only respond to shortlisted candidates.
Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
AJ Personnel does not have any salary or other information regarding the position.

Procurement Officer

Found in: Talent ZA C2 - 5 days ago

Brenntag Johannesburg, South Africa

Our team in Johannesburg, Pomona currently has an opening for a Procurement Officer · Tob be responsible for processing of bulk orders for a portfolio of customers ensuring cost efficiencies and service delivery. · YOUR ROLE & RESPONSIBILITIES · Customer Service · Interact ...
Procurement Officer

Found in: Talent ZA C2 - 1 day ago

Komatsu Germiston, South Africa

Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution ch ...
Procurement Officer: IDD

Found in: Talent ZA C2 - 5 days ago

DBSA Sandton, South Africa

The purpose of this role is to manage the procurement cycle and implement the infrastructure procurement plans. The role will include being responsible for tender process, support the evaluation teams and ensuring effective supplier performance management. · ...
Procurement Officer: SCM Lending X3

Found in: Talent ZA C2 - 5 days ago

DBSA Sandton, South Africa

To deliver effective and efficient procurement of goods and services (new requirements; contracted and non-contracted). To ensure compliance to procurement policies, procedures and agreements in place. To support the DBSA procurement objectives and targets through compliance to s ...
Procurement Administrator

Found in: Talent ZA C2 - 5 days ago

TechnoServe Johannesburg, South Africa Full time

Job Title: Procurement Administrator · Department: Procurement Department · Location: Johannesburg · Grade: 5 · Job Summary: · The Procurement Administrator is responsible for carrying out the procurement activities for the South Africa office. · Primary Functions & Respo ...
Consumable Direct Buyer

Found in: Talent ZA C2 - 5 days ago

Cre8work Johannesburg, South Africa

Job Summary: · As a Consumable Direct Buyer / Procurement Officer, your role will focus on supplier relationship management, and ensuring the optimal balance between cost, quality, and efficiency in the consumable procurement process. · Responsibilities: · Financial Perspective: ...
Procurement Manager

Found in: Executive Placements ZA C2 - 7 hours ago

TalentCru Johannesburg, South Africa

Our client is seeking a dynamic and experienced Procurement Manager to join our team in East Africa. With offices in Kenya and South Africa, we are dedicated to designing and constructing bespoke solar solutions for businesses across the continent. · Position Overview: As a Procu ...
PA (Marketing & Procurement Department) Tour / Travel Industry

Found in: Job Placements ZA C2 - 3 days ago

RMV Solution Johannesburg, South Africa

PA (Marketing & Procurement Department) Tour / Travel IndustryBryanstonSalary - Market relatedTo start asap.JobDescriptionCompany Overview:Our client is a global business with offices, representatives, and GSAs in 46 source markets.They specialize in serving the business-to-busin ...
Fashion Accessory Buyer

Found in: Job Placements ZA C2 - 1 day ago

Benclo Johannesburg, South Africa

If you're passionate about fashion possess a strategic mindset, and have a knack for planning and procurement, we invite you to apply for this exciting opportunityPost Graduate Degree · Minimum 2 years experience as a fashion buyer or related role in the fashion industry · Strong ...
Assistant Technical Specialist

Found in: Talent ZA C2 - 5 days ago

Level-Up Johannesburg, South Africa

Purpose of the Job · Represent the company at internal and external customers and suppliers regarding technical procurement enquiries and support. Providing technical support for Procurement, Contracts, New Business and Tenders, attend tender briefing and client specification mee ...
PA (Marketing & Procurement Department)

Found in: Talent ZA C2 - 3 days ago

RMV Solutions Pty Ltd Johannesburg, South Africa

Company Overview: · Our client is a global business with offices, representatives, and GSAs in 46 source markets. · They specialize in serving the business-to-business environment of tour operators, travel agents, corporate companies, and sporting bodies. · Their focus is on Afri ...
Project Manager

Found in: Executive Placements ZA C2 - 5 days ago

Finovate Johannesburg, South Africa Full time

Our client, a power solutions company with office in Somerset West and in Johannesburg (West Rand and Rose Bank) is looking for a Project Manager to join their dynamic team. · Successful candidate will work on Renewable Energy and complex Construction Projects. Focus on: Off Grid ...
Africa Operations Associate

Found in: Talent ZA C2 - 1 day ago

Dalberg Johannesburg, South Africa

About Dalberg · We are a global group working to build a more inclusive and sustainable world where all people, everywhere, can reach their fullest potential. We partner with and serve communities, governments, and companies throughout the world, providing an innovative mix of ad ...
Buyer / Admin Support

Found in: Talent ZA 2A C2 - 3 days ago

IntelliStaff Johannesburg, South Africa

Requirements and Skills:Minimum Matric, Diploma or bachelors degree preferred. · Previous experience in purchasing, procurement, or administrative roles is advantageous. · Proficiency in Microsoft Office Suite (Excel, Word, Outlook). · Strong organizational skills and attention t ...
PAM 415605

Found in: Job Placements ZA C2 - 7 hours ago

Professional Career Services Johannesburg, South Africa

Employer Description · Companies offers services in project engineering, procurement, and construction for various industries. · Job Description · Your duties will encompass: · Managing Team Schedule. · Coordinate all aspects of service operations, including scheduling, dispatchi ...
Supply Chain

Found in: Talent ZA C2 - 3 days ago

Hire Resolve Johannesburg, South Africa Full time

Hire Resolve is currently seeking a Supply Chain & Purchasing Officer to join a reputable pharmaceutical company in the Gauteng area. As a Supply Chain & Purchasing Officer in the pharmaceutical industry, your responsibilities will include managing the end-to-end supply chain pro ...
Creditors Clerk

Found in: Job Placements ZA C2 - 3 days ago

Red Ember Recruitment Johannesburg, South Africa

Accurate processing of invoices daily and ensuring the correct allocation to supplier and general ledger accounts. · Follow up with suppliers to ensure all invoices and monthly statements are obtained. · Ensuring invoices are properly authorized by levels of authority. · Obtainin ...
PAM 414962

Found in: Job Placements ZA C2 - 5 days ago

Professional Career Services Johannesburg, South Africa

Employer Description · Company covers the full construction spectrum of Building Construction, Civil Engineering and Roads and Earthworks. · Job Description · Your duties will encompass: · The role is for a person to be involved in the administration and management of renewable e ...
Communications & CI Manager (South Africa+ (SA+) markets)

Found in: Executive Placements ZA C2 - 3 days ago

Performer Recruitment and Consulting Johannesburg, South Africa Full time

Introduction · The Manager of Communications and CI is responsible for executing the comprehensive communication strategy, giving special attention to internal communications to foster a sense of community. They take the lead in formulating and executing the communication strateg ...
Office Manager

Found in: Talent ZA C2 - 2 days ago

Isilumko Staffing Johannesburg, South Africa Full time

We are seeking an experienced and proactive Office Manager to oversee the efficient operation of our office in Bramley, Johannesburg. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks and priorities in a fast-paced environment. ...