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    Personal Assistant - Cape Town, South Africa - ARCS

    ARCS
    ARCS Cape Town, South Africa

    1 week ago

    Default job background
    Description
    Are you an organized multitasker with a passion for efficiency? We're looking for a Personal Assistant to join our client's team in Cape Town in the Financial Services Environment In this role, you'll play a crucial part in ensuring the smooth operation of their marketing team and overall business. Your main focus will be providing top-notch administrative support to the Group Marketing Exco member and Manco team.

    Requirements / Must Haves:
    • Grade 12 or equivalent
    • Office administration, secretarial, or equivalent
    • 5-6 years' relevant Experience
    • Exposure to supporting a manager or team
    • Experience in supporting a marketing team (desirable).
    • Exposure to the insurance industry (desirable).
    • Relevant business system (preferred)
    • Computer literacy
    • Expert level for Microsoft Office
    • Budget management
    Finance:
    • Manage and reconcile expenses in line with allocated budget and within defined policy
    • Contribute to the financial planning process within area
    • Identify opportunities to enhance cost effectiveness and increase operational efficiency
    • Manage financial and other company resources under your control
    • Provide input into the risk identification processes and communicate recommendations in the appropriate forum
    Outputs (Internal Process):
    • Prepare and check invoices and arrange for payments to ensure adherence to requirements and Service Level Agreements, together with the Finance & Operations Manager
    • Ensure office equipment is regularly maintained by relevant service providers
    • Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within agreed Service Level Agreements.
    Clients:
    • Provide authoritative, expertise and advice to clients and stakeholders
    • Build and maintain relationships with clients and internal and external stakeholders.
    • Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed.
    • Make recommendations to improve client service and fair treatment of clients within area of responsibility.
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