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Maitland

    Finance and Administrative Assistant - maitland, Western Cape, South Africa - West Coast Personnel

    West Coast Personnel
    West Coast Personnel maitland, Western Cape, South Africa

    3 days ago

    West Coast Personnel background
    Description
    Finance and Administrative Assistant - Maitland - R22,000.00 Per Month CTC

    Packaging company seeks a Finance and Administrative Assistant


    Duties and Responsibilities:


    Adhoc computer work such as working on/with desktop computer, Microsoft Excel documents, Microsoft Word documents, Microsoft PowerPoint documents, Pastel Accounting System, Employee Payroll Software, and any other computer related tasks in order to fulfill the duties and responsibilities below.

    Assisting Administrative Director as required
    Requesting supplier quotations.
    Supplier account queries
    Supplier invoice capturing
    Supplier order capturing
    Supplier order tracking
    Supplier Age Analysis Maintenance
    Customer Age Analysis Maintenance
    Customer credit notes processing
    Customer price list maintenance (increases and decreases)
    Credit control on unpaid accounts
    Bank Queries
    Arrange disciplinary hearings with staff
    Maintain stock control journals
    Processing month-end payments
    Compile weekly staff wages using Time Log and Pastel Payroll.
    Registering new staff on Time Tog system.
    Processing all staff leave (Absenteeism reports, late comings, annual leave, sick leave, family responsibility leave, etc.)
    Schedule monthly Board Meetings
    Receptionist duties (answering the phone, answering emails, greeting guests)
    Requesting supplier quotations
    Maintain a Log of Company vehicles for Licenses renewals and servicing.
    Personal assistance to the Directors (flight books, car hire, travel packs, etc.)
    VAT and other tax submission reports
    Maintain fixed Asset Register
    Calculations for the depreciation of assets
    Calculations for interest payments
    Petty cash reports ad updates
    Work with Auditors for company information if required
    Create and maintain existing physical and online files
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