Administrative Assistant - Cape Town, South Africa - Noble Staff Management (Pty) Ltd
1 week ago
Description
We are looking for an experienced Admin Assistant to support the Centre Manager with our Malls in the Northern Suburbs - Cape Town.
Your duties will include the following but is not limited to:- Report to the Centre Manager
- Handling all tenant correspondence
- Following up on all servicerelated certificates. Fire equipment / Extraction / Fat
- Request purchase orders for approved quotes
- Follow up on Invoice/Statement/Job cards and complete invoice schedule.
- Answer office landline calls
- Keep contact list for tenants up to date.
- Tenant Correspondence
- Obtain turnover figures from all tenants and populate schedule.
- Communicate store number changes to marketing / new tenants.
- Obtaining quotations from suppliers as and when needed
- Keep maintenance tracker up to date.
- Check if cleaning staff and gardening is on duty as well as security.
- Assist to customers/suppliers and tenants' queries on landline or walkins.
- Keep track and place order for diesel and keep spreadsheet up to date.
- General day to day office administration.
Qualification and experience:
- Grade 12 / Matric (essential)
- 3 years administrative experience
Skills:
- Good time management skills
- Verbal and written communication skills
- Computer literate (MS Office)
- Ability to follow rules and procedures.
- Strong attention to detail
Job Types:
Full-time, Permanent
Experience:
- Administrative office procedures, practices and equipment: 3 years (preferred)
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