Administrative Assistant - Cape Town, South Africa - ABC Worldwide

ABC Worldwide

Verified Company

Cape Town, South Africa

4 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Administrative Assistant

Location:
Johannesburg

Our client is a leading food technology company focused on the flavoring and processing of meat and plant-based "meat" products.

KEY RESPONSIBILITIES

General Administrative Tasks

Office management and administration
Telephonic query handling (Via WhatsApp), client liaison, assistance, problem solving and followup
Presentations and reports
Reference list of equipment
Negotiate pricing with Overseas Supplier
Negotiate pricing with Local Suppliers
Updating the quoting system with new machinery and updating pricing when Price Increases are applicable.
Supplier communications regarding Specs, Orders and new quotations.
Procurement process assistance and administration
Quotations management and related record keeping and administration
Diary management and planning

Customer Orders

Followup with the rep/customer for signed order and proof of payment of deposit. Equipment can only be ordered once a deposit has been received
Prepare Indent and send to Shipping/Procurement

CGI Equipment List

Monitoring the CGI equipment list to make sure that as equipment arrives it is moved around in good time to meet with promised delivery dates
Follow up with the warehouse to ensure that equipment is moved as requested
Arrange with the workshop for a technician to do the installation
Arrange with the warehouse to deliver equipment
Ensuring that files are up to date for Accounts to invoice including serial numbers

REQUIREMENTS / KNOWLEDGE