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    Records Management Administrator - Gauteng, Pretoria, South Africa - Public Investment Corporation

    Public Investment Corporation
    Public Investment Corporation Gauteng, Pretoria, South Africa

    1 week ago

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    Contract
    Description

    Public Investment Corporation's job vacancy, Career and Recruitment

    Job title : Records Management Administrator (12 Months Fixed Term Contract) – Pretoria jobs in Gauteng

    Job Location : Gauteng, Pretoria

    Deadline : May 22, 2024

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    Minimum Requirements:

  • Information Management Degree or Higher Certificate in Archives and Records Management / Diploma preferable
  • Matric with over 2 years Records Management experience
  • Practical knowledge of core records principles, systems, processes, and imaging solutions.
  • Knowledge and understanding of legal and regulatory frameworks governing financial records.

    Responsibilities:
  • Provide support in the implementation of the electronic Document and Records Management System (eDRMS) to ensure optimal utilization of the system.
  • Organize, package, and conceal paper files for proper storage.
  • Sort, scan, and index paper records for integration into the records management systems.
  • Secure and maintain the storage of critical vital records through imaging and vault solutions.
  • Evaluate and dispose of records based on their administrative, fiscal, legal, historical, and research value in accordance with the Retention Schedule.
  • Research, develop, and implement procedures and work instructions to ensure that all legal, regulatory, and business requirements are incorporated across the organization's business processes.
  • Maintain a file plan to store records in a way that makes them easy to retrieve.
  • Undertake audits of organisational records to ensure all records are properly accounted for.
  • Sort and distribute incoming mail.
  • Courier Services booking/tracking couriers.
  • Collection and distribution of parcels
  • Ad hoc administration support

    Competencies:
  • Attention to detail
  • Customer focus
  • Results Driven
  • Communication skills
  • Team Player
  • Ability to deal with pressure/stress (stress management)
  • Time management ability

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