Administrator: Od and Talent Management - Midrand, South Africa - Construction Education & Training Authority

Construction Education & Training Authority

Verified Company

Midrand, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

JOB PURPOSE AND PROFILE

To provide administrative support to the Organisational Development & Talent Management unit to ensure the effective and efficient running of the office, provide superior service and to support the CETA in the execution of the overall strategy.

RESPONSIBILITIES:

Prepare interview packs for the relevant position and distribute as required.
Coordinate and arrange risk and verification assessments with external providers as required.
Send out rejection letters based on interview panel findings.
Assist in the resolution of all recruitment enquiries and approvals from appropriate delegated authorities.
Coordinate the advertising of vacant positions and source replacements as per recruitment timelines and Standard Operating Procedures.
Coordinate the recruitment process, including all interview panel members, logistics and relevant supporting packs.
Assist in the coordination of the induction program for CETA for new employees when required.
Gather and capture all relevant documentation in order to prepare for the annual training plans and reports.
Facilitate and coordinate induction programs.
Analyze training requests in accordance with PDP's before submission for approval.
Coordinate relevant training and development committee meetings such as HRD EE and Bursary Committee.
Assist with updating process flows, forms and provide input into Training and Development policies and procedures.
Coordinate and administer bursaries as per CETA policies and procedures.
Coordinate training as required.
Scheduling and coordinating training interventions.
Coordinate and administer electronic performance management system according to policy and procedures.
Communicate performance management calendar.
Coordinate ERP Performance Management and performance management methodology trainings
Coordinate moderation committee meetings
Compile performance management reports/spreadsheets
Conduct performance management and employee training as and when required.
Work with the Specialist: OD and Talent Management to prioritise an agenda and focus on the most important issues and opportunities within the business unit.
Develop, maintain and update the business unit's annual meetings planner.
Coordinate the business unit's meetings and preparation and ensure that all invitations, logistics, minutes and relevant agendas and material are provided.
Assist with the coordination and compilation of reports for the business unit for review and submission.
Assist in the capturing of relevant information and maintaining the database for the business unit, ensuring data integrity.
Monitor payments for Unit related activities.
Maintain costing information of Bursaries awarded.
Liaise and provide documentation to auditors as requested.
Monitor compliance to relevant training and development policies and procedures.
Compile monthly and quarterly statistical and attendance reports to the Specialist.
Ensure all documents are filed according to company policies and procedures.
Contribute to the review and update of the CETA policies and procedures (all staff)
Prepare and submit to supervisor accurate, complete and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
Ensure all work performed is backedup regularly as per ICT polices onto the CETA electronic servers.
Attend risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
Contribute to the risk maturity levels at the CETA.
Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
Provide advice and timeously response to all staff.
Provide relevant and specialized technical support with regards to completion of performance agreements and or bursaries.
Attend and address all stakeholder queries timeously and effectively.
Attendance to development workshops and interventions as per agreed Individual Development Plan (IDP).
Perform all duties and responsibilities in line with applicable Acts, Regulations and per CETA relevant policies and procedures.
Timeous submission of performance agreements and reviews.
Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.
Ensure that onthejob training, learning and development is taking place.
Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
Supervise, empower, coach and /mentor interns that are assigned to the business unit.
Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in the area of responsibility.
Ensure that is assisting the business unit to operate w