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    Executive Personal Assistant - Cape Town, South Africa - Crayon

    Crayon
    Crayon Cape Town, South Africa

    3 days ago

    Default job background
    Full time
    Description

    To find out more, click Apply or head on over to Crayon to review the full spec and apply

    How you'll role

    As an Executive Personal Assistant you will provide comprehensive support to the CEO of a media agency. You will be responsible for managing both personal and business-related tasks, ensuring the CEO's professional and personal life operate seamlessly. This role requires exceptional multitasking abilities, excellent communication skills, and a keen understanding of the media and marketing industry.

    What you'll do

    Executive Support:

  • Act as the CEO's primary point of contact, managing and filtering all communication, including emails, phone calls, and messages
  • Coordinate and manage the CEO's calendar, scheduling meetings, appointments, and conference calls while prioritising conflicting demands
  • Prepare meeting materials, agendas, and presentations for both internal and external meetings

    • Marketing Strategy and Content Creation:

  • Collaborate with the marketing team to execute strategic marketing plans that align with company objectives
  • Assist in creating engaging marketing content, including social media posts, blog articles, newsletters, and promotional materials
  • Conduct market research to identify trends, customer preferences, and competitive landscape.
  • Help maintain a consistent brand voice and style across all marketing materials
  • Responsible for maintaining a flawless database for clients, agency partners, and media owners, ensuring accurate and up-to-date information management

    • Client Wellness Support:

  • Serve as a primary point of contact for clients personal assistants, fostering strong relationships and ensuring their needs are met
  • Monitor client satisfaction and proactively address any concerns or inquiries to maintain positive relationships
  • Coordinate wellness initiatives, such as personalised follow-ups, special events, and client appreciation gestures

    • Staff Wellness Support:

  • Collaborate with the executive team to develop and execute staff wellness programs and initiatives
  • Organise events, workshops, and activities aimed at enhancing employee well-being and team-building

    • Personal Assistance:

  • Provide personal support to the CEO, including organising personal appointments, travel arrangements, and reservations
  • Assist with personal errands, such as gift shopping, household management, and family-related matters
  • Maintain the CEO's personal documents, ensuring confidentiality and accuracy

    • Travel Management:

  • Plan and coordinate travel itineraries, including flights, accommodations, transportation, and visas for both business and personal trips
  • Anticipate and address travel-related issues and changes promptly to ensure a smooth experience

    • Business Liaison:

  • Serve as a liaison between the CEO and internal and external stakeholders, including clients, partners, and colleagues
  • Assist in drafting, proofreading, and editing business correspondence, reports, and presentations

    • Task Management:

  • Prioritise and manage tasks and projects on behalf of the CEO, ensuring deadlines are met and goals are achieved
  • Monitor and track progress on various projects and initiatives to ensure alignment with the CEO's objectives

    • Research and Analysis:

  • Conduct research and gather information on industry trends, competitors, and relevant topics to support the CEO's decision-making process

    • Event Coordination:

  • Assist in organising company events, client meetings, and industry conferences, including logistics, invitations, and follow-up

    • What you'll need

  • Bachelor's degree in a relevant field preferred
  • Proven experience as an executive assistant or personal assistant, preferably in the media and marketing industry
  • Exceptional organisational skills and attention to detail
  • Strong communication and interpersonal skills
  • Proficiency in office software, including Microsoft Office Suite and scheduling tools
  • Ability to multitask, prioritise, and adapt to changing priorities
  • Discretion and the ability to handle sensitive information with confidentiality
  • Flexibility to work outside of regular office hours when necessary
  • Familiarity with the media and marketing industry is a plus

    • To find out more, click Apply or head on over to Crayon to review the full spec and apply?

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