- Ensure all external orders are requested to service providers on Secure Office
- Manage all bookings to service providers
- Upload all supporting documents onto Secure Office
- Manage and update electronic and manual filing of all supporting documents in a timely manner
- Assist with quotations required by the relevant Administration Manager / Contract Manager
- Check invoices sent by service providers for ad-hoc and other services
- Obtain quotes from service providers (24 hours turnaround time to supplying quote to client / Administration Manager / Contract Manager)
- Send proof of delivery for service as requested by clients on a weekly / monthly basis
- File all material collections slips received from sites
- File new site costings and keep an updated ad-hoc sheet to manage site general waste budgets and manage ad-hoc services
- Provide a user-friendly filing system for all service provider invoicing on a monthly basis
- Ensure all relevant invoices, documents and reports are uploaded onto MS Teams on a weekly basis
- Load all ad-hoc service requests on Secure Office for invoicing
- Follow-up on availability of disposal / safe disposal certificates and make sure that it is loaded onto the reporting platform by the data department
- Scan and send daily paperwork from collections to the data department
- Ensure effective communication between clients, service providers and the commercial operations team
- Ensure effective communication between the finance department and the data department General assistance
- Provide general assistance to Administration Manager, Operations Manager and Contract
- Managers as requested within the operations department
- Provide general assistance to Administration Manager, Operations Manager and Contract Managers as requested within the operations department
- Minimum Matric or equivalent
- 1 -3 years working experience in a similar role
- Relevant qualifications and experience, knowledge and skills
- High proficiency in Microsoft Office and Excel is essential
- Valid drivers license and own reliable transport preferred
- Must be well presented and professional
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Complement Recruitment Johannesburg, South AfricaOperations Manager - Zanzibar · Salary: Market Related · Purpose of Position: · Complement Recruitment are recruiting for an Operations Manager for a hospitality island lodge, based in Zanzibar, Tanzania. This is a permanent position. · Apply Directly for this Job by clicking her ...
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NAM 415536
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Professional Career Services Johannesburg, South AfricaEmployer Description · Construction Company · Job Description · The candidate will be required to support the Human Capital Departments operations to ensure smooth and efficient business operations. You will have both administrative and strategic responsibilities and will assist ...
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ES Recruitment Johannesburg, South AfricaSalary R5-6k · Industria West, Johannesburg · Die Cutter/Operator - Industria West · Requirements · Must have Grade 12 · Must have Math, problem solving. · Must have mechanics knowledge · Must have at least 2-3 years experience · Attention to detail. · Good communication skills · ...
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Operations Assistant - Johannesburg, South Africa - Wasteplan
Description
Job SummaryTo provide assistance and administrative support within the operations department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations team.Responsibilities
Operations support
Administrative responsibilities
Reporting
Employment will be implemented in accordance with the Employment Equity Act.
Only applicants being considered will be contacted
Closing date: 26th April 2024
Should you wish to apply, kindly complete the online application process