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    Facilities Coordinator - Cape Town, South Africa - Callforce Direct

    Callforce Direct
    Callforce Direct Cape Town, South Africa

    Found in: Talent ZA C2 - 4 days ago

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    Full time
    Description

    Infrastructure & Facilities Coordinator

    Description

    This position will serve to co-ordinate and undertake the effective functioning of the asset management processes based on required internal control measures, including co-ordinating the procurement of day-to-day goods and services for CallForce.

    MAIN AREAS OF RESPONSIBILITY

    ASSET Management

    ? Ensure that all assets are insured and damages to assets are claimed on time

    ? Ensure all assets are recorded and barcoded in the asset register

    ? Perform physical asset verification and submit reports.

    ? Establish the asset management capability of the organisation

    ? Monitor and review the capturing of all physical assets in the physical asset management register

    ? Monitor and review the allocation of assets in accordance with the relevant policy and procedures

    ? Manage the determination of the asset allocation according to policy and procedure of the organisation

    ? Manage capturing of asset information on the inventory list (room list) of the asset holder

    ? Make follow up on missing assets to ensure that they are accounted for

    ? Manage the performance of asset verification according to prescribed time frames,

    ? Compile reports on the state of assets,

    ? Manage the disposal/returns process.

    ? Follow asset management procedure for all assets delivered as per policy and procedure – updated asset registers at all times.

    ? Work Closely with IT and Finance managers and regularly update status and report on asset management progress.

    INFRASTRUCTURE

    ? Facilitate all Infrastructure related builds, repairs, changes and general office maintenance.

    ? Build a database of contacts for services and products for all regions. CPT, DBN & JHB

    ? Assist in any other Facilities related responsibilities as advised by the Infrastructure Manager

    ? Daily Floor walks in CPT – weekly with video call to JHB and DBN.

    ? Ensure that all lights are always in working condition, replace where necessary.

    ? Ensure that all Doors are locked and in working condition

    ? Maintain a Health and Safety compliant work environment

    PROCUREMENT

    ? Intermediate role, responsible for receiving all IT and Facilities related procurement requests (not limited to)

    ? Validate all procurement requirements based on available stockpiles held on each site

    ? Validate all procurement requests based on business justification and approval from a senior manager.

    ? Define procurement process and communicate to all business units

    ? Work closely with Finance on all procurement requests and ensure that all procured items are added to the asset lists once received and distributed and updated accordingly.

    ? Find and build a database of frequently purchased products and services.

    Procurement administration

    ? Organise and monitor asset register

    ? Advise staff on proper management of assets

    ? Ensure that supplier deliveries are in line with contract deliveries requirements, e.g. price, quality – minimum returns on deliveries

    ? Ensure appropriate filing and stamping of documents as appropriate

    ? Follow asset management procedure for all assets delivered as per policy and procedure – updated asset registers at all times

    ? Follow asset management procedure for all assets sent to suppliers for repairs

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