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    Group Recruitment Officer - Port Elizabeth, South Africa - Jobs2day

    Jobs2day
    Jobs2day Port Elizabeth, South Africa

    3 days ago

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    Full time
    Description

    BASED PORT ELIZABETH

    The Group Recruitment Officer position is required to take ownership of the full recruitment function by ensuring a smooth and efficient recruitment process from start to finish. This will include preparing job descriptions with input from hiring managers, writing and placing adverts, shortlisting candidates, interviewing candidates, managing the offer process, and completing associated administrative tasks. This position will be required to work closely with the HR Departments within the Group as well as various levels of Management.

    Key Responsibilities:

    1. Recruitment and Selection Process
    • Obtain briefings from Hiring Manager regarding requirements for the position.
    • Assist Hiring Mangers to ensure Job Descriptions are detailed and professional, in line with Group standards - research Job Description examples, salary scales etc.
    • Issue Position Advertisement / Job Description to Recruitment Agencies, Social Media Platforms, Printed Media etc.
    • Collect, review, and screen job applications for basic compliance to position requirements.
    • Provide Hiring Manager with the most compliant resumes in an orderly manner for consideration, as well as the resumes shortlisted by yourself.
    • Assist Manager to arrive at a shortlist of candidates for interviews.
    • Coordinate logistics for candidate interviews, including interview setup, room reservations, travel arrangements, and video conferencing setups.
    • Prepare consistent interview questions to determine candidate information, history and general suitability; Ensure Manager is prepared with Job Specific questions to test skills / knowledge application.
    • Lead interviews from an introductory perspective and ensure proper interview notes / minutes are maintained.
    • Coordinate and manage any practical testing requirements which are required for the position.
    • Arrange for second round interviews with the applicable Interview panel and coordinate and prepare interview packs for each panellist.
    • Attend to reference checks, qualification verifications, credit / criminal record checks etc.
    • Communicate outcome to interviewed candidates.
    • Assist with coordinating of obtaining an offer of employment from the HR Department for the successful candidate and arranging signature thereof.
    • Issue a notification to the applicable support departments (HR, Payroll, IT, etc) advising of the agreed commencement date and position information for preparation.
    • Coordinate with other departments to ensure everything is prepared for a smooth onboarding experience for new employees e.g. office space, e-mail signatures, position announcement etc.
    1. Documentation and Record Keeping
    • Organise and maintain recruitment-related documentation, including resumes, applications, and interview notes.
    • Maintain accurate and up-to-date candidate records in the recruitment database.
    • Ensure compliance with document retention policies.
    1. Communication, Reporting and Policy Compliance
    • Communicate with recruitment agencies in a structured and professional manner.
    • Communicate with candidates, ensuring a positive and professional experience.
    • Generate regular reports on recruitment activities and metrics for review by the Group HR Manager and Group CEO.
    • Consider Companys Employment Equity Requirements - Report back to Group HR Manager on placements which are earmarked for Equity Compliance.
    • Ensure Positions are authorised in terms of Group Policies and Mandates
    • Assist with the development and implementation of Recruitment Strategies and Processes.
    • Conduct Interview training with Managers.
    • Update and/or upgrade interview processes and templates.
    1. Cost & Time Management
    • Work with hiring managers to ensure a smooth, timely and cost-effective recruitment and selection process.
    • Ensure position salary scales are in line with reasonable remuneration scales for the applicable industry.
    • Negotiate reasonable fee structures with Recruitment Agencies.
    1. HR Administration / Support (Ad Hoc Basis)

    During periods of low recruitment needs, the position will be required to assist with ad-hoc HR Matters, such as:

    • Updating staff personnel files manually and electronically where required.
    • Assist with collation of information packs prior to discipline interventions.
    • Populating and collating performance review results.
    • Assisting with Employment Equity administration tasks such as minutes of meetings, filing and notice boards etc.
    • Administration and coordination of learning/development programmes.
    • Prepare and maintain training register/matrix. Assist with collation of data for SETA submissions accurately and efficiently.
    • Assist with preparations of relevant HR documentation where required.

    Experience, Qualifications and Professional Skills:

    • 3-5 years proven experience in a Recruitment Position, attending to recruitment of senior staff members.
    • Experience as an HR Practitioner or similar role will be highly advantageous.
    • Relevant qualification will be advantageous.
    • In-debt knowledge of recruitment processes and techniques.
    • Familiar with applicant tracking systems and or other related recruitment tools/portals will be advantageous.
    • Fluent in Microsoft Office with intermediate/advance level Excel is essential for preparation of reports and metrics.
    • Excellent communication skills, both written and verbal. Business English essential.

    Personal Attributes:

    • Organized / Systematic: Ability to handle multiple tasks and prioritize effectively.
    • Results: Motivated by achieving and exceeding recruitment targets within reasonable placement timeframes.
    • Communication: Strong verbal and written with clear and concise communication skills
    • Adaptability: Ability to thrive in a dynamic and fast-paced work environment
    • Team Collaboration: Ability to work collaboratively with team members and other departments.
    • Problem-Solving: Strong analytical and problem-solving skills
    • Confidentiality: Understanding of the importance of handling sensitive information with discretion.
    • Focused work output: Strong attention to detail and accuracy.
    • Time Conscious: Ability to work under time pressure and to organise and manage workload to meet deadlines.

    Working Conditions and Requirements:

    • Own vehicle and valid driver license essential for travelling within Port Elizabeth area.
    • This position may require occasional (limited) travelling within RSA for interviews.
    • This is an office-based position with regular working hours.
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