Personal Assistant - Sandton, South Africa - Imizizi

Imizizi Sandton, South Africa

6 days ago

Description

Are you an out-of-the box thinker with outstanding multi-tasking abilities? Are you an initiator who has exceptional integrity and ethics? If you answered an emphatic yes yes yes to all these questions, then read on... perhaps we can make your Executive Assistant dreams come true.

Effective Diary Management

Manage the diary of the Director
Schedule meetings as requested
Arranging logistics of meetings
Schedule and coordinate appointments, meetings, and events – both social and business
Assist in prioritizing tasks and managing the Director's schedule effectively
Help with daily time management
Assist in prioritizing tasks and managing the Director's schedule effectively

Travelling

Liaise with Travel Agencies
Plan and organize domestic and international travel arrangements, including flights, accommodations, and transportation.
Ensuring smooth coordination of all travel-related arrangements

Administration

Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Perform administrative and office support, such as typing, dictation, spreadsheet creation and maintenance of filing system and contact database
Draft and proofread correspondence, emails, and other written communications
Maintain organized and confidential records, including personal and professional documents
Anticipate and prepare materials and information needed for scheduled activities
Track and reconcile personal expenses, ensuring accurate records are maintained
Miscellaneous projects and tasks

Meetings

Prepare agendas, take meeting minutes, and follow up on action items
Coordinate logistics and reservations for meetings and events
provide feedback from meetings
Represent the Director in meetings

Communication

Handle and screen incoming and outgoing calls
Manage communications and follow-ups
Drafting of letters, emails and other communications
Answer phone calls and emails and take messages
Act as a liaison between the Director and internal/external parties
Draft correspondence such as emails and letters
Chairing of departmental meetings

DESIRED QUALIFICATIONS AND EXPERIENCE

Matric
Secretarial Diploma or equivalent
Relevant Tertiary Qualification would be advantageous
2 - 5 years' working as a Personal Assistant
Prior experience assisting with Senior/Executive Level Management

Technical Competencies

Proficient in MS Office and other relevant software
Ability to maintain confidentiality and exercise discretion
Exceptional organizational and multitasking abilities
Ability to handle multiple tasks while staying organised
Time management
Excellent Interpersonal Skills
High Attention to Detail
Be able to work exceptionally well under pressure

Personal Assistant

6 days ago

Santam Sandton, South Africa

Who are we? · Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia. Our ...
Personal Assistant

3 days ago

Kontak Recruitment SA Sandton, South Africa

Sandton, Gauteng - Administrative · **Personal Assistant / Executive Secretary (JB3123)** · Area: Sandton · **Salary**: R to R a month · Duration: Permanent · Vacancy Close Date: 25 May 2023 · Our Client a multi-national company is a diversified investment and holdings group with ...
Personal Assistant

1 week ago

Lynne Harris Recruitment Sandton, South Africa

PERSONAL ASSISTANT & OFFICE COORDINATOR - SANDTON · Our client seeks a bright team player with no pretensions and a flexible "can do" attitude who will thoroughly enjoy a process-driven role. They must be able to prioritise, be proactive, think ahead, anticipate challenges, and h ...
Personal Assistant

3 days ago

Momentum Corporate Sandton, South Africa

**Introduction**Role Purpose** · - Provide an effective and efficient administrative and operational assistant function to support the management team.**Requirements**: · - Matric · - Relevant tertiary qualification. · - 5 years' administration experience in Financial Services en ...
Executive Personal Assistant

1 week ago

HunterGatherer consulting Sandton, South Africa

Age: · In your role as a Personal Assistant, your duties and responsibilities are recorded as follows: · Liaise with suppliers, and clients where required · Itinerary travel planning when requested · Diary Management where requested · Taking minutes of meetings · Assist with var ...
Executive Personal Assistant

1 week ago

Growthpoint Properties Sandton, South Africa

**Job purpose** · To provide administrative support, diary and travel management for the RSA Chief Executive Officer (CEO) and Head Strategy, ESG and Investor Relations. To support to the broader personal assistant team. This role will also assist the broader Executive Management ...
Executive Personal Assistant

1 day ago

Sanlam Sandton, South Africa

What will you do? · - Diary management · - video conferences, meetings ad events · - Be of support and assistance to a Sanlam Corporate executive leader and their team · - Attend to the logistics of meetings - venues, catering, equipment, etc. · - Attend to ravel and accommodatio ...
Attorney/personal Assistant

1 day ago

HunterGatherer consulting Sandton, South Africa

_**We are looking for an Attorney to act as a Personal Assistant as well**_ · - Provide administrative support to HOD and enhance office effectiveness · - Handle communication with clients, witnesses etc. · - Administratively support and attend trials · - Prepare case briefs and ...
Junior Personal Assistant

1 day ago

Siphumeza Placements Sandton, South Africa

Job description · My client based Johannesburg North is in search of an experienced Junior PA. · **Requirements**: · - Must have extensive experience working for a corporate company · - Must have 3years plus experience working and assisting the Managing Director · - Fluency in En ...
Executive Personal Assistant

1 week ago

Bidvest Bank Sandton, South Africa

**Primary Purpose** · **The successful incumbent will provide an effective and efficient support service to the allocated executive/s, and contributing to divisional effectiveness** · **and client satisfaction.** · **Minimum Requirements** · **Qualifications**: · - Diploma in Adm ...
Personal Assistant

6 days ago

Afribiz Invest Sandton, South Africa Full time

We are seeking a responsible and mature Personal Assistant to provide personalized secretarial and administrative support to our esteemed team. The ideal candidate must be 35 years or older and possess a strong commitment to professionalism and discretion. · Responsibilities · • ...
Personal Assistant

5 days ago

Afribiz Invest Sandton, South Africa Full time

We are seeking a responsible and mature Personal Assistant to provide personalized secretarial and administrative support to our esteemed team. The ideal candidate must be 35 years or older and possess a strong commitment to professionalism and discretion.Responsibilities · •Act ...
Personal Assistant

5 days ago

ANEW Recruitment Sandton, South Africa

ANEW Hotels & Resorts are looking for a Personal Assistant to join our growing team at our cherished group. We pride ourselves on offering excellent customer service and always looks for an opportunity to be uniquely different. The successful candidate will be based in Gauteng, C ...
Personal Assistant to CFO

3 days ago

Inseta Sandton, South Africa Full time

PURPOSE OF JOB · To provide an efficient secretarial and office support service to the CFO by controlling the diary and activities of the CFO. · Key Performance Areas · Outputs · Administrative Support and Coordination to CFO Office 50% · Diary Management · Plan and schedule the ...
Care Assistant

3 days ago

The Charlton Kings Care Home Sandton, South Africa

We are seeking a care assistant who is able to provide the highest possible level of care to our residents during the night. An ability to ensure residents dignity and individuality is maintained at all times is essential, as well as excellent communication skills and an ability ...
Office Intern

1 week ago

Pele Energy Group Sandton, South Africa

**Internship Opportunity For Persons With Disabilities** · Pele Energy Group is offering opportunities for persons with disabilities to participate in a 12 month internship programme. · **The role** · The Office Intern will be responsible for providing administrative and office s ...
Junior IT Technician

1 day ago

Empact Group Sandton, South Africa

**Position Overview**: · **Key responsibilities**: · 1. Provide technical assistance and support to end-users in person and remotely · 2. Troubleshoot hardware, software, and network issues, diagnose and resolve problems in a timely manner · 3. Install, configure, and maintain co ...
Executive Assistant to CEO

6 days ago

HunterGatherer consulting Sandton, South Africa

In your role as a Personal Assistant for our Sandton-based client, your duties and responsibilities are recorded as follows: · Liaise with suppliers, and clients where required · Itinerary travel planning when requested · Diary Management where requested · Taking minutes of meeti ...
Deputy Gm

6 days ago

HotelJobs Sandton, South Africa

The Assistant General Manager - Sandton · The Assistant General Manager's role is to enhance the operational efficiency and service quality of the Hotel, in conjunction with the Hotel Manager. · **Main Responsibilities**: · - Responsible for managing the full operations, service, ...
IT Cyber Security Administrative Assistant

1 week ago

BUI Sandton, South Africa

**_Join a team of superheroes_** · BUI is an award-winning IT consultancy delivering cloud solutions and professional services worldwide, with a specialized focus on the Microsoft Azure platform, and Cisco and Palo Alto Networks technologies. · Founded in 2000 and a part of the F ...