Executive Personal Assistant - Sandton, South Africa - Growthpoint Properties

Growthpoint Properties

Verified Company

Sandton, South Africa

1 week ago

Posted by:

Thabo Mthembu

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Description

Job purpose

To provide administrative support, diary and travel management for the RSA Chief Executive Officer (CEO) and Head Strategy, ESG and Investor Relations.

To support to the broader personal assistant team. This role will also assist the broader Executive Management with travel arrangement and administration from time to time.

Duties and responsibilities

Manage the diaries, meetings and travel arrangements of the RSA CEO and Head Strategy, ESG and Investor Relations and 2 other executives.
Assist the RSA CEO and manage output, workflow and office deadlines
Coordinate multiple internal and external meetings with ease and efficiency
Ability and proficiency in PowerPoint, Excel and Word a must (tech savvy) such as:
Develop and maintain Excel spreadsheets and filing systems
Compiling relevant information for creation of presentations
Prepare agendas as directed and draft minutes of meetings
Compile, collate and disseminate board and management packs
Screen calls and answer queries where possible or redirect to relevant person within the business
Draft, type and dispatch the RSA CEO's correspondence as directed
Undertake any other duties as requested by the RSA CEO
Deal with main board of directors and directors of group companies
General understanding of the investor environment
To project a professional, efficient, and courteous image and work ethic

Experience

5 Years relevant working experience as an executive Personal Assistant at a JSE listed company or an investment bank or corporate access experience

Qualifications

Minimum Matric
Relevant Secretarial Certificate/Diploma
BA degree would be advantageous

Competencies and Skills

Advanced computer literacy proficient in Word (essential), Excel (essential) and PowerPoint (essential)
Accurate speed typing skills
Minute taking, shorthand preferable
Problem solving and sound judgment
Ability to organise and prioritise
Strong interpersonal communication skills an ability to interact with people at all levels
High emotional intelligence
Capable of working in a pressurized environment able to occasionally work unsociable hours and with an increased workload
Good business sense and able to pick up concepts quickly
Strong sense of discretion (ethical approach and commitment towards confidentiality)
Takes own initiative and is proactive
Broader understanding of the investor/broker community (desirable)

Working conditions

This role requires an incumbent that can, from time to time, work overtime and in a highly pressurized work environment.