- Be the first point of contact for all clients when there is a complaint/query or a question on
- Create an excellent first impression and a welcome feeling for any client or visitor,
- Takes pride in the appearance of the centre and ensure all areas are of a high standard
- Reception area
- Café / Canteen
- Business lounge
- Meeting rooms
- Canteen seating area
- Hot desk area
- Gym (where applicable)
- Toilets
- Parking area
- Garden (Where applicable)
- Is responsible for client retention in the centre by
- Meet with existing clients regarding possible expansions
- Up sell existing clients that don't have certain products e
- Host regular formal/informal meetings with clients to determine their experience with
- Exceed clients needs, handle complaints promptly and professionally. Ensure all
- Become the point of contact for when clients need information and assistance, must have
- Ensure that all client complaints/queries are handled until they are 100% resolved. Ensure
- Always has true intention to go above and beyond the expectations of a client, must have
- Ensure Director is always informed of all queries, complaints or compliments etc must be by
- Responsible for the preparation of offices before new clients move in:
- Setting up IT and Telephones
- Setting up the office according to the clients specification
- Ensure furniture is presentable and that there is nothing missing
- Ensure the "Snag list" is completed before client moves in
- Ensure welcome packs are ready for clients arrival
- Ensure access tags, remote controls is all in order for client on arrival
- On arrival give clients the procedure to purchase WIFI vouchers
- Issue WIFI codes where needed
- Issue phone codes where needed
- Make sure the centre staff are aware of a new client move in especially
- Registering IT Logs with IT (Copy Director in)
- Ensure New Client Files are correct – ensure that there is a file for every new client before
- Ensure that the correct procedure is followed for any purchases
- Ensure Purchase orders are completed correctly for purchases
- Present a purchase order payment list every Monday, before 3pm to the
- Is responsible for the centre's age debtors
- Is responsible for the collection of the debtors
- Will follow instructions from the finance department
- Checking client payments are all up to date for rent roll on the 15th of a month: (Centre
- Canteen debts
- Internet usage
- Boardroom Bookings
- Stationery orders
- Printing/copying
- Ensure vending machine is properly stocked with variety of goods and is working properly
- Purchasing of cleaning supplies
- Weekly stock take of supplies (given by cleaners)
- Spot check weekly that stock take vs actual does correspond
- Control systems for supplies
- Purchase of stock – Hot meals, dry store goods, fresh produce, Nespresso
- Continually be on the lookout for new suppliers & deals
- Stock take – Cook/Barista to present to daily, must include all perishable
- CM to do spot checks weekly "stock take vs actual"
- CM to present to Accounts : (Copy NOM)
- Daily Cash Up
- Daily sales
- Stock Take Document
- Responsible for Canteen Float Cash on hand
- CM is responsible for the running of the canteen
- Ensure the boardrooms are ready for client use, if there are special requirements e
- Video/Telephone Conferencing (test prior to meeting)
- Lunch requirements (arrange for order to be taken at tea break)
- Beverage requirements
- Flip chart, pens
- Must ensure that everything is in order before the client uses the
- Provides admin support including but not limited to: (Along with receptionist)
- Organising courier services
- Ordering office supplies
- Preparing and booking meeting rooms
- Other administration/secretarial duties
- Delegate duties and ensure deadlines are met and customer needs are met.
- Embraces the brand and sets an example for the team of high performance, providing
- Manages the fingerprint security system by instructing Reception and asking IT for
- Overseas the operations of the centre, includin
- Repairs
- Maintenance/operations (suppliers/plumbers etc)
- Globe replacements (ensure all globes are working)
- Responsible for the front of house and centre housekeeping.
- Receptionist ensures attendance register is completed daily and gives to CM.
- CM to do a monthly audit of the attendance register for permanent & casual staff,
- Emailing monthly rent roll list to accounts
- Attaining quotes and ordering furniture, signage, flags etc (Director must approve)
- Assisting receptionist to answer the switchboard, welcome visitors at the entrance/gate
- Responsible for the cleaning staff and ensuring they carry out their duties effectively, to a
- Ensure cleaning staff daily schedules are always up to date and adhered to.
- Ensure gardener is sufficiently tasked with duties for the day, ensure the duties are carried
- CM is responsible for all disciplinary meetings/actions (Guided by the Director or LabourNet
- From time to time the CM may be required to do tasks for the company using his/her own
- Assisting clients with printing, binding and copying (when receptionist is unable to)
- Keeping track of clients printing, binding, copying at reception printer (when reception is
- Relieve receptionist during lunch/leave or sick leave
- In the event that the Sales Executive (SE) is off ill, the CM must step in and assist with new
- CM must always ensure LeadTrekker is updated and all information is current
- Responsible for mentoring and training of all existing and new staff within their team
- Responsible for conducting performance appraisals with his/her direct team
- Manage the overall performance of the his/her team to ensure they are meeting and
- Together with the Human Resources Manager, address any staff issues/concerns directly
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Centre Manager - Johannesburg, South Africa - Tower Group
Description
The responsibilities of the CM are listed below, however is not limited to:g :
o Parking
o Beverage fee
o Making use of centre printer
o Stationery orders through the centre team (with a 15%
handling fee added)
o IT Support
the ability to deliver in an exceptional and timely manner.
the CM's duty to get the information
Purchase Orders:
Age debtors:
Cleaning supplies:
Canteen:
approved)
g:
g:
meetings made by the SE