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    Project Coordinator - Johannesburg, South Africa - TalentCru

    TalentCru
    TalentCru Johannesburg, South Africa

    9 hours ago

    talentCRU background
    Description

    A company that offers a comprehensive range of interventions, from the selection of people to be trained and the designing of the course material to the actual training has an exciting opportunity for a quality-oriented Project Coordinator in KwaZulu/Natal.

    The primary requirement for this position is the implementation of our client projects both on and off-site in line with signed off Client Service Level Agreements as well as project implementation plans / schedules. The role is responsible for operating within the confines of PMI's Quality Management System which governs our accreditation and registration as a Skills Development Provider.

    • 1 – 2 years' experience
    • Relevant NQF level 5 qualification
    • Project management skills and exposure to the project management environment
    • Experience in education, training and development
    • Experience working with SETA's advantageous
    • Administration experience in an educational institution
    • Working knowledge of MS office with strong Excel skills
    • Own vehicle and driver's license

    Project Scoping and Management

    • Ensure that you and SDM, have met with the sales team and understand the required deliverables and time-frames of the agreed project
    • Draft a project plan/schedule as per client requirements and the Qualification requirements
    • Ensure SLA, seta and Audit compliance at all times
    • Provide information with regards to the billing (supporting documentation)
    • Keep the sales informed of any developments on the project on a continuous basis
    • Liaison with SMO, client, learners, COE staff, Quality Management ensuring all processes managed in line with our internal SOP and QMS process

    Project Initiation

    • Ensure learners meet the minimum requirements of the selected qualification by conducting pre-assessments and providing the Account Manager with a report of the results and recommendations
    • Confirm and prepare venues and/or refreshments in accordance with project plan/SLA
    • Prepare relevant documentation within the required timeframes to meet deadlines for client and Seta requirements including Letters of Intent where relevant
    • Schedule and conduct Learner Inductions
    • Ensure that learnership agreements are signed and supporting documentation is completed by the learners according to QMS requirements
    • Complete Learner sign-up and prepare all documentation in accordance with QMS requirements
    • Complete Learner Registrations with relevant Setas and obtain proof of registration and upload to SOP folder
    • Interview facilitators to build the database – Provide scope to COE to validate and add to database

    Project Coordination

    • Ensure learnership agreements are handed over to the Administrator to check and scan and uploaded to SOP folder
    • Prepare Registers for Induction and classes
    • Ensure administrator hands over attendance registers and learner material
    • Collect and checking attendance registers before handing over to administrator to upload
    • Ensure leave forms are submitted and handed over to administrator where applicable
    • Ensure administrator continuously updates QA files and learner POE's
    • Ensure that learner evaluations are received per workshop and handed over to the administrator
    • Receive and check PoE submissions and hand over to administrator for filing
    • Capture attendance and results onto LMS

    Project Monitoring and Support

    • Support SDM with the project briefing of facilitator/assessor and reporting
    • Ensuring that learners attend all classes and provide support to learners and facilitators, Assessors
    • Ensure that coaching/facilitator reports are received per workshop and checked for learner progress
    • Investigate and consult with learners at risk and highlight areas of risk to managers to discuss with client
    • Provide client reports to SDM when required
    • Ensure portfolios of evidence are maintained to the highest standards at all times
    • Receive Assessed and Moderated files back and check for completeness and quality of Assessment and Moderation done
    • Delivering/submission of Documents to local Seta (Regional) when required
    • Check portfolios of evidence as per the check-list to ensure completion and ascertain gaps prior to the assessment being scheduled
    • Action remediation sessions for learners

    Project Close-out

    • Action feedback on internal moderation from the COE
    • Ensure adherence to SOP requirements
    • Capture results/spreadsheets for Seta exits
    • Prepare files for external moderation and external verifier where applicable
    • Archive all documentation after external moderation
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