Project Coordinator - Johannesburg, South Africa - Project Management Connection

Project Management Connection

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Job Purpose:

Assists Project Managers during the development of major projects from commencement to completion. Monitors progress of the development projects within his/her area of responsibility and assists the Project Manager with the documentation when necessary.
Key Stakeholder Management including Communication and Interaction
Internal: Executives, Relevant Committees and Workgroups, Functional areas
External: members and nonmembers, PCH PG representatives, PSO's, SOs TPPP's, South African Reserve Bank, National Treasury, Financial Sector Conduct Authority, International Payment System Bodies and Regulators.

Project Management Support:

Performing project administrative functions such as organise and coordinate meetings, planning sessions, scoping sessions and workshops and associated logistics within time requirements
Ensuring that meeting rooms are prepared, and all technology are functional to allow for effective engagements
Record minutes, decisions, risks, issues, and actions at meetings and on time distribution of all documentation/reports and filing of project documentation (Project Administration Audit Checks)
Keep an action log and follow up on agreed actions from meeting with Project Managers or Project Stakeholders
Handle general project communication and administration activities
Assist and/or prepare project performance reports, dashboards and/or presentations to provide a comprehensive view of a project
Provide support to project managers with changes in existing projects or execution of additional projects that cause changes to project schedules
Ensure accurate distribution of reports to relevant stakeholders
Facilitate approval/signoff processes
Identify potential risks involved on delivery and timelines

Stakeholder Management:

Build and maintain sound relationships with project stakeholders
Understand the deliverables of internal and external project stakeholders and contribute to success through support

Networking:

Cooperate and work with others, encourage a positive team spirit
Exercise considerable degree of initiative in the execution of duties and perform duties independently
Portray a professional image and high degree of social skill when dealing with colleagues and stakeholders
Keep abreast of changes and trends in project management

Education and Experience Required:

years of hands-on experience as a project administrator or coordinator, with at least 8 years and more involved in complex multidisciplinary projects or multiple projects/programmes in the financial services and banking industry.

A tertiary qualification in project management would be advantageous.

Knowledge

Knowledge of Project Management Methodologies
Strong Knowledge of Microsoft Office (Excel, PowerPoint, Word)
Knowledge of MS Project
Knowledge of financial processes (e.g., invoicing and budgeting)
Knowledge of PPO is an advantage

Skills

Excellent communication skills (verbal and written)
Strong planning and organizing
Strong relationship building and interpersonal skills
Ability to work independently and to collaborate with others
Build credibility and trust
Ability to analysing problems and making decisions
Ability to work under pressure
Diligent and attention to detail and quality
Experienced in reporting and report writing i.e. Has the ability to summarize important information accurately and ensuring that the key message do not go missing in translation
A strong team player with team leadership potential
Demonstrating resilience