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    Personal Assistant to CIO - Gauteng, South Africa - HR Genie

    HR Genie
    HR Genie Gauteng, South Africa

    1 day ago

    HR Genie background
    Description

    My client in the mining sector is looking to fill in the below role

    Personal Assistant to CIO

    Start: ASAP

    Duration: Initial 3 months with option to extend

    Job Summary:

    As the Personal Assistant to the CIO, you will play a crucial role in providing administrative and operational support to ensure the efficient functioning of the CIO's office and his core team. Your responsibilities will include managing the CIO's schedule, coordinating meetings and events, handling correspondence, conducting research, and assisting with various projects to enhance productivity and streamline operations. You will also be responsible for processing invoices and using Excel, Word, and PowerPoint skills to create and manage reports, presentations, and other documents. Ideally, you should have experience working for a global organization.

    Key Responsibilities:

    Manage the CIO's calendar and appointments

    Coordinate meetings, meeting rooms, and visitor entry to the office

    Coordinate conferences, and local and international travel arrangements, including visa, accommodation, flights, and transfers

    Draft correspondence and reports on behalf of the CIO

    Conduct research and compile data for presentations

    Process invoices and manage financial transactions

    Utilize intermediate Excel, Word, and PowerPoint skills to create and manage reports, presentations, and other documents

    Maintain confidentiality and handle sensitive information with discretion

    Assist in project management and operational tasks as required

    General admin activities

    Qualifications:

    Proven experience as an Executive Personal Assistant or similar role

    Excellent organizational and time-management skills

    Strong communication and interpersonal abilities

    Proficiency in MS Office and other relevant software applications

    Ability to work independently, prioritize tasks, and meet deadlines

    Discretion and professionalism in handling confidential information

    Basic financial knowledge and experience in processing invoices

    Technically inclined individual

    Experience/knowledge in IT management, services and governance would be advantageous.

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