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    Secretary (School of Management Sciences) - Gqeberha, South Africa - HR Genie

    HR Genie
    HR Genie Gqeberha, South Africa

    3 days ago

    HR Genie background
    Description

    CORE PURPOSE OF JOB

    The purpose of this post is to provide professional secretarial and administrative support to the Director and the School.

    KEY PERFORMANCE AREAS

    • Arrange and type all documentation including letters, reports, agendas, and minutes for the school.
    • Manage all enquiries from both internal and external parties, including the receiving of visitors.
    • Implement and maintain a systematic filing system.
    • Manage the diary of the Director.
    • Make travel, accommodation, and venue arrangements.
    • Compile and distribute all necessary documents related to the meetings to relevant parties.
    • Handle all incoming and outgoing correspondence.
    • Assist the Director with academic and research administration.
    • Assist with the managing of inventories, including stationary.
    • Assist with the financial management of the school.

    CORE COMPETENCIES

    • In-depth understanding of secretarial and administrative functions within the HE environment.
    • Strong verbal and written communication skills.
    • Minute taking skills.
    • Strong interpersonal skills.
    • The ability to use own initiative.
    • A good code of ethics and of maintaining confidentiality.
    • Strong computer skills (ITS, MS Office (word, excel, power point, publisher), Internet, e-mail, etc.)
    • Budgeting and financial management skills.
    • Time management.

    REQUIREMENTS

    In order to be considered for appointment to this post, candidates should possess a grade 12 certificate.

    A minimum of three to five years work-related experience within Higher Education, in which competency has been gained.

    Candidate must have a valid Drivers licence.

    Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan. No applications will be accepted after the closing date Friday, 22 March 2024.

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