Jobs

    Project Record Keeping Administrator - Sandton, South Africa - Inseta

    Inseta
    Inseta Sandton, South Africa

    1 week ago

    Default job background
    Full time
    Description

    PURPOSE OF THEJOB

    The key purpose of this role is to support the Project Service Provider in the Project Administration and Contract Administration of the Insurance Sector Student Fund (ISSF).

    Key Performance Areas

    Outputs

    ISSF Project Administration 50%

    • Keeping track of all Student records, Co - Funders and Partnership Contracts on the project
    • Support the applications process with the employers once the Funding Window has been opened.
    • Open an electronic file for all students on the system
    • File all documentation related to the project
    • File all reports on the learner details, number of learners and payment amounts paid and qualification and learner region.
    • Prepare and check the SETMIS report for accuracy for submission to DHET.
    • Provide information and documentation as required by DHET and internal and external Auditors.
    • Support the project coordinator with travel and accommodation arrangements for all teams travelling in conjunction with the INSETA Travel desk.
    • Coordinate the development and update of the online learner portal.

    Prepare Contracts and award letters with the Project Coordinator 30%

    • Induction will be provided on the details around INSETA contract preparation
    • Use contract templates from INSETA and;
      • Draft Employer contracts for the project coordinator
      • Draft University MOUS for the Project coordinator
      • Draft the TVET MOUs for the Project coordination
      • Create a register of contracts for the division
      • Track and monitor the signing of contracts between all parties
      • Read all contracts and provider feedback to the coordinator on any anomalies within the contract that could prejudice INSETA

    Project Coordination 10%

    • Update and maintain the project dashboard of ISSF project progress.
    • Ensure that all project files are up to date with all required, updated documents
    • Preparing information for internal, DHET and audits
    • Assist with Marketing of the ISSF project on social media

    Stakeholder Expectation Management 10%

    • Resolve employer queries and complaints in a manner that maintains the stakeholder relationships within the defined timeframes.
    • Monitor and update the Student APP / website for the ISSF project

    REQUIRED QUALIFICATIONS AND EXPERIENCE

    Qualifications

    Minimum Requirement:

    A relevant full qualification (NQF Level 5) in Project Management, Administration or another relevant area or similar is required.

    Experience

    Minimum Requirement:

    A minimum of 1 year experience in administration

    Requirement experience: Project Management, Record keeping and Administration

    REQUIRED KNOWLEDGE AND SKILLS

    Knowledge

    Minimum Requirement: Knowledge and understanding of the SETA environment.

    Preferred Requirement: Knowledge and understanding of Projects.

    Skills

    Minimum Requirement: Attention to detail, ability to work under pressure and meet deadline under challenging circumstances.

    Preferred Requirements: Job Specific

    INSETA is an equal opportunity employer and preference will be afforded to designated candidates in line with the approved Employment Equity Plan.

    Send your CV and Qualifications in your online application.

    Closing date: 2 May 2024

    NB: Applications of people with Disabilities will be given preference.

    No late applications will be accepted.

    INSETA reserves the right not to make an appointment.

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