Accounting and Finance Manager - Pretoria, South Africa - Armstrong Appointments

Description

About the company

Global Non-Profit Organisation in over 20 countries.

About the role

The Accounting & Finance Manager will be responsible for overseeing all aspects of the organizations finance and accounting, lead the development of countrys capacity to deliver the objectives set forth for the finance department in support of short- and long-term goals of the organisation in South Africa and accountable for overall coordination related to Finance with Global Offices.

Take leadership to ensure that all financial policies and procedures are appropriately in compliance and provide technical, financial management advice to the Country Director and Country Management Team.

This position reports to the Country Director and forms part of EXCO. The position will have regular interactions with Global Finance and Accounting Team.

Technical skills

Working knowledge of accounting and/or financial management software and MS Office applications.

PFMA (public finance) experience is critical.

Qualifications and Experience

• Demonstrable financial planning and accounting skills
• Qualified CPA, CA, CGMA. CIMA, ACCA/SAIPA/ Post Graduate degree in finance or accounting
• A minimum of years of professional experience in the finance & accounting department, of which five years in a management position, in an education literacy/gender advocacynon-profit organisation (non-negotiable).
• Experience in successful implementation of a wide range of responsibilities in a prior financial services position.
• Knowledge of financial, legal and tax regulations to complied with at South Africa, especially those pertaining to not-for-profit organizations.
• Must be able to see through all department cycle from processing a transaction to management reporting.
• Strong verbal and written communication skills in English.

Other traits

• Experience in developing and/or implementing standard operating procedures, staff training modules, rolling out new accounting system, internal audit and grant management & reporting.
• Strong commitment to team management approach, including good managerial, leadership, supervisory, interpersonal, and negotiating skills.
• Proven capacity to interact and negotiate with international partners, government officials, corporate partners and grassroots partners.
• Good reasoning ability and sound judgment
• Have a very high level of personal and professional integrity and trustworthiness.
• Have a strong work ethic, take initiative, and require minimal direction.
• Have cross-cultural management experiences.
• Have a passion and a strong desire to impact an up-and-coming non-profit organization.
• Be an innovative and creative thinker; youre not afraid to try something new and inspire others.
• Work well independently as well as part of a team.
• Thrive in a fast-paced and fun environment.

Responsibilities

• Lead, provide guidance and manage the Country Finance & Accounting Team.
• Ensure timely completion of all accounting & finance activities, such as regular accounting entries, closing the monthly & yearly accounts within deadline, monthly cash forecast, quarterly budget forecast, annual budgeting, etc.
• Ensure adequate internal controls are in place and organisational resources appropriately safe guarded.
• Train the team members in Accounting Concepts, Internal Controls, company policies, financial analysis/reporting and countrys legal requirements.
• In collaboration with the Program Operations Director, the Accounting and Finance Manager oversees the development, approval and implementation of the COs annual budget and quarterly forecast in collaboration with the Country Management Team at Country Office (CO); and provide monthly updates as to actual performance vs budget.
• As a member of the Country Management Team and in coordination with the Global Office counterparts, ensure all finance and accounting activities are consistent with the global strategic plan and annual budget.
• Establish a framework for financial analysis and reporting on a regular basis that meets CO and Global Office requirements.
• Provide insightful analytics to help the Country Director and Country Management team make impactful decisions regarding program implementation opportunities.
• Establish and implement short- and long-range departmental goals, objectives, policies and operating procedures for the CO.
• Collaborate with other departments, for example, for monthly cash forecast with Implementation Calendar, streamline quarterly forecasting process and involve other departments in the development of budgets.
• Develop, analyse and make recommendations relating to global and local financial policies, procedures and controls to ensure effective and efficient financial operations.
• Maintain adequate records related to bookkeeping, expenses, funds, partnership ventures, that are always accurate, substantiated, up to date, sufficiently detailed and prepared for random spot checks by internal audit functions.
• Advise the Country Director and Country Management team on all probable risk situations and implications thereof regularly.
• Ensure internal processes are adhered to before releasing of payments.
• Track and monitor program expenditures against grant funding and provide timely and accurate information to CO Programs Manager, Country Manager and GO Development Team.
• Support Peoples Operations in the areas of retirement fund, staff related insurance and other payroll related benefits
• To review and recommend documents related to financial commitment as and when required.
• Guide the Finance and Accounting Officer to create and manage billing processes (accounts payable/receivable), make timely payment of advances and corresponding retirements.
• Process changes in Finance & Accounting Policy Manual (FAPM) every year to ensure local administrative requirements are met.
• Set up and maintain adequate in-country financial records in accordance with government regulations and or agreements, if required.
• Comply with companys Financial and other policies and establish reliable internal control procedures.
• Issue staff and program related reimbursements in a timely manner and in accordance with applicable internal guidelines.
• Undertake field visits to validate systems and procedures followed, comment on data integrity and train partner/community on applicable accounting and reporting skills.
• Lead and/or participate in projects that have departmental, cross-departmental, regional or global impact, such as projects on Cost Analysis, etc.
• Ensure all relevant Government Acts, Rules, and Regulations like provision of taxation, Value Added Tax etc, as applicable are followed. Identify and monitor risks relating to legal and statutory compliances;
• As a management team member provide inputs towards strategic decision making for the CO.
• Make sure that CO agreements with the Government Authorities at various levels are complied with to the extent of financial matters.
• Prepare highlights of key business indicators for the organizations annual report, if any.
• Implement relevant accounting standards, audit standards and Generally Accepted Accounting Principles and maintain current knowledge and understanding of accounting and tax regulations, laws, industry trends, practices.
• Implement all Financial and Accounting Policy Manual (FAPM), Peoples Operations Resources and Administrative guidelines to the extent applicable.
• Make relevant reports to Government, Global Office and Country Director in timely and precise manner.
• Ensure complying with OFAC & SAM regulations as it applies to the company.
• Represent organisation at relevant meetings and occasionally assist in hosting key donor visits.
• Coordinate internal audits, external/statutory audits and audits of Implementing Partners where applicable.
• Collaborate with Global Field Finance and Accounting team to identify reputable audit firm and make arrangements for CO audit, if required.
• Ensure that financial issues and gaps in systems as highlighted in the internal and external audit are addressed.

PLEASE NOTE: Only SA citizens will be considered.

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.