Academic Team Leader - Johannesburg, South Africa - TalentCru

Description

A company that offers a comprehensive range of interventions, from the selection of people to be trained and the designing of the course material to the actual training has an exciting opportunity for a quality-oriented Academic Team Leader in KwaZulu Natal.

The primary requirement for this position will be to oversee and coordinate all learning and operations within the I Can Disability Academy.

• NQF 5 qualification or equivalent
• 1 Years management experience required
• Learnership experience

Academy Operations

• Ensure a clear understanding of project deliverables.
• Ensure learners are screened and meet the entry requirements of the selected qualification.
• Ensure adherence to the prescribed learnership milestones as per the project plan.
• Ensure operational deadlines are met so that learner complete within the learnership timeframes and according to schedule.
• Proactively report challenges facing the disability learnerships to the relevant Manager.
• Completion of monthly report timeous and accurately
• Coordinate site visits.
• Maintain learner spreadsheets.
• Manage daily operations of Academy.
• Ensure adherence to Academy Standard Operating Procedures.
• Submission of documents to Regional Seta when required.

Management of Learner Wellbeing

• Review, analyse and follow up on al escalated learner absenteeism.
• Identify and escalate learners at risk (attendance, completence etc.)
• Review any escalated individual learning problems of learners.
• Ensure availability of support services to learners.
• Schedule fun days for the learners and celebrate disability days.
• Maintain discipline in the Academy

Facilitation and Training

• Liaise with facilitators through a weekly meeting to ensure delivery of training program.
• Address facilitators challenges identified through meetings and/or facilitator reports
• Ensure facilitators effectively engage with learners and that knowledge transfer takes place.
• Conduct internal audit of facilitation sessions taking, resulting in quality training taking place according to required I Can standards.
• Review and modify training objectives, methods and course deliverables.
• Review facilitator report, complete facilitator report checklist and submit to the administrator.
• Ensure all the necessary material and equipment is supplied for each module.
• Ensure all documentation is filed correctly in learner POE and Quality file.
• Ensure POE and Quality file is methodologically maintained and auditable.

Practical Work

• Ensure practicals are planned and organized per module and that sufficient practicals are taking place.
• Ensure logbooks are completed and evidence provided.
• Plan, budget and order material required for learner practical work and assessments.
• Submit budget to manager for sign off.

Assessments

• Ensure assessments are executed according to scheduled timeframes
• Ensure learners are notified of assessment timeously.
• Ensure all documentation for assessments are supplied timeously and completed accurately
• Ensure assessments are completed and conducted according to requirements; this includes but is not limited to pre-assessments, post-assessments, and remediation.
• Ensure adherence to assessment principles.
• Ensure assessments are conducted fairly and according to required standard.
• Ensure assessments are quality checked and gaps are closed prior to assessment being scheduled
• Receive files back from assessor and check for completeness and quality of assessment done
• Ensure all learners receive feedback on assessments.
• Ensure assessor reports are reviewed, feedback from report is implemented and reports are submitted to the administrator.
• Ensure all assessments packs (pre-assessments, formative and summative assessments, remediation, post-assessment and assessment feedback forms) are checked and handed over to the administrator

Moderation

• Schedule internal and external moderation in conjunctions with the CEO.
• Ensure all files are prepared and quality checked for internal and external moderation (POE and Quality file).
• Ensue files are send timeously for moderation.
• Supply COE with feedback on moderation report.
• Action feedback on internal moderation from the COE and implement changes.
• Send final moderation report to the administrator.
• Receive files back from Moderator and check for completeness and quality moderation done.

HR

• Ensure that the academy is optimally resourced.
• Manage the performance of the academy staff in line with the People Development Policy.
• Ensure effective implement current HR policies, procedures and labour legislation.
• Ensure that all staff is properly trained and have all required systems and hardware to execute their jobs effectively.
• Ensure accurate information is submitted for payroll before monthly deadline.

Workplaces

• Plan, organise, control, and coordinate all learner placements and/or administrative aspects relating to the workplace hosting of identified learnerships
• Support the induction process:
• Ensure learners are informed of the induction
• Induct learners on the Code of Conduct
• Arrange relevant work readiness training

Responsible for host site placements of learners

• Finding suitable host sites for learner placements
• Ensuring site audits are done prior to learner placements (accessibility OHS)
• Ensure host site has workplace approval aligned to the qualification and overall vetting of host sites for the learners - working conditions/compliance i.e. BCOEA, Learnership Regulations etc
• Ensure a Statement of Work has been signed by both parties once learners are assigned to relevant Host sites
• Manage all roles responsibilities as outlined in the Statement of Work
• Maintaining good relationships with host sites

On-going management of hosting relationship

• On-going learner management
• Attendance_ ensure there is a system/ process in place for timeous reporting on attendance
• Learner discipline_ Follow up on learner disciplinary issues and ensure they are resolved as per the client's HR requirements with the help of the SDM
• Pscyo-social support_ Arrange for learner's support when necessary
• Support workplace mentors on client sites including up-front and on-going coaching
• Site sensitization (reasonable accommodation)
• Behavioural observations support
• Logbook support
• Regular site visits
• Attend client and host employer meetings as required
• For Academy Sites:
  • Once site has been approved and Statement of Work has been signed, hand over to Academy Supervisor who will be responsible for learner management
  • Quarterly site visits
  • Adhoc support where required

Reporting on learner progress

• Document Site supervisor feedback
• Record Learner attendance progress according to client specifications
• Take pictures and/or document learners performing tasks where necessary

Client Reports

• Compile client monthly and close out reports submitted to Senior Manager Operations.