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    Admin Assistant - Cape Town, South Africa - West Coast Personnel

    West Coast Personnel
    West Coast Personnel Cape Town, South Africa

    4 days ago

    West Coast Personnel background
    Description

    Admin Assistant / PA CAPE TOWN, Table View - R25 000 Per Month

    Requirements:

    Proficiency in both English and Afrikaans

    Experience in administrative roles with strong organizational skills

    Ability to work with NHM (Notarial & Holograph) documents

    Accurate record-keeping skills with a keen eye for detail

    Foresight in anticipating needs and proactively addressing them

    Trustworthy and able to handle confidential information with discretion

    Familiarity with financial processes and reconciliation

    Duties:

    Reconcile creditors when necessary and follow up on supplier queries and discrepancies

    File proof of payments to remittance advices in the "To-pay" files

    Update credit card slips spreadsheet and obtain sign-off

    Scan receipts and slips for record-keeping purposes

    Capture expenses and receipts on Excel for petty cash management

    Distribute money when needed and manage the petty cash box

    Manage the company debit card

    Check exchange rates and book exchange rates as required for exports

    Send documents to foreign exchange supplier (Kuda) and verify their accuracy

    Provide supporting documents for payment and proof of payment to the foreign exchange supplier (Kuda)

    Send payment advice to suppliers

    Monitor stock levels on a daily basis and ensure accurate reflection through intercompany journals and invoices

    Generate and provide daily, weekly, and monthly stock reports to management

    Provide assistance in stores when required and track stock levels on customer portals

    Handle general PA duties as needed

    Manage Seta communications, registrations, and inquiries into new opportunities

    Assist with SAHPRA applications, renewals, and licenses

    Coordinate birthdays, anniversaries, and special occasions

    Manage shopping lists and procurement as necessary

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