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Cape Town

    Help Desk Administrator - Cape Town, South Africa - AFMS Group (Pty) Ltd

    AFMS Group (Pty) Ltd
    AFMS Group (Pty) Ltd Cape Town, South Africa

    2 hours ago

    Default job background
    Description
    PRIMARY DUTIES
    • Maintain administrative services
    • Assist with basic HR functions, liaising directly with HR department at Head Office
    • Help Desk
    • Control and maintain stock
    • Invoices

    SECONDARY DUTIES
    Maintain Administrative Services
    • Maintain services allocated to you according to SOPs
    • Typing of letters and documents accurately
    • Taking minutes
    • Maintain current filing system and keep up to date

    Help Desk
    • Receiving and facilitating client requests and processing these requests as work orders on Forcelink.

    Control and Maintain Stock
    • Monitoring and ordering stock when necessary

    Invoices
    • Sort and check Supplier Invoices
    • Compare invoice to order
    • Attach order to relevant invoice
    • Ensure address and VAT numbers on invoice are correct
    • Ensure that order is attached
    • Stamp and allocate invoice
    • Add all invoices and statements on Control Sheet
    • Forward to on-site Facilities Manager for signing
    • Forward to Head Office for payment

    Relief Functions
    • Assist with reception duties at front desk
    • Comply with any legal request as delegated by on-site Facilities Manager. This may include but will not be limited to:
      • Stand in for Maintenance Supervisor for short periods as required
      • Assist with maintenance issues in the absence of the supervisor
      • Stand in for Client Service Liaison

    Key Skills and Experience
    • Grade 12
    • Valid drivers licence
    • High level of computer literacy (especially Word, Excel and Power Point)
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