Facilities Manager - Johannesburg, South Africa - Strategic Personnel

Strategic Personnel Johannesburg, South Africa

3 days ago

Description

Reporting Manager
The Facilities Manager reports to the Portfolio Manager.
Direct Subordinates

The position, currently has the following direct report:

Building Manager (x4)

Budget Responsibility
Ensure all costs are in accordance with budgetary restrictions and monitor budgets accordingly.

Duties and responsibilities

To optimize the life span of the buildings by determining the maintenance requirements

and creating a maintenance plan within the allocated timeframes at optimal costs while
continually re-evaluating.

To manage the implementation of planned maintenance activities and ensure ongoing

execution by project managing the entire process.

To provide technical and operational support and assistance to the Portfolio, Centre, and

Operations Managers.

To ensure compliance to statutory regulations, policies, and procedures by conducting

inspections and liaising with tenants to assist with non-compliance.

Monitor BO installations, takeon inspections, and takeback inspections.
To project manage the refurbishments, redevelopments, additions, and redecorations of

buildings.

To manage and coordinate staff activities and deliverables (Operations, Assistant Ops

Managers and Handymen), by ensuring compliance to policies, upskilling staff, and
effectively using the company performance and development management system. To
share all relevant information with the team as well as provide support (answering
queries and providing advise).

To perform administrative functions such as issuing of orders and processing of invoices

in accordance with the company procurement policy.

To liaise with clients, responding to queries in quick turnaround times and generally manage the clientlandlord relationship.
To effectively manage service providers, to ensure effective and efficient service

delivery in a cost-effective manner and in line with good business practices.

To conduct building inspections to ensure standards are maintained.
To identify opportunities to optimize the performance and efficiency of the building

(i.e., water saving initiatives greening initiatives) and to ensure the delivery of high value-add recommendations.

To monitor, investigate and report on optimum recoveries on all utilities, including the

required meetings.

To ensure procedures are in place to mitigate and manage risk, ensuring buildings are

compliant to prescribed legislation, implement corrective action when required.

To ensure timeous and accurate report writing.
Preparation, Implementation, monitoring, and reporting on capex and OPEX budgets.
Ensure proactive life cycle management of all assets within the Portfolio.
Ensure year on year proactive maintenance planning of all assets within the Portfolio.
Oversee RIMS proactively with the Ops team.
Oversee the client Maintenance Service Desk effectively and drive Statutory and

Preventative schedules. Managing reports & follow up.

Procurement Align supplier management / procurement with GPT objectives.
Track SLAs and ensure implementation thereof.
Oversee Asset Register with Ops Managers.
Oversee Roof Schedules in conjunction with Ops Managers.
Oversee Sprinkler schedule in conjunction with Ops Managers.
Oversee SAPOA Records and Property Information schedules.
Oversee Small Works Rates and facilitate the small works RFP.
Assist in the recruitment of technical staff for the sector.
Manage Performance management and KPIs of service providers.
Share knowledge and information across sectors and regions in improving collaboration.
Leverage technology advances to ensure best practice implementation within the

Portfolio.

Assist with sustainability plan and roll out of initiatives.
Ability to read and track income statement movements, including analysis of accounting

transactions.

Experience & Qualifications

BSc. Property Construction Studies / FM Management Degree and five years of experience

with a technical tertiary institution such as a QS, Architect.

Green Building Accredited Professional or a relevant Built Environment Certificate plus

minimum 10 years Facilities and Built Environment experience.

Competencies

Computer literate (full MS suite), advanced Excel skills.
Computerized Maintenance Management Systems (CMMS).
Excellent verbal and written communication skills.
Welldeveloped interpersonal skills.
Budget management and report writing skills.
Project and Time management skills.
Technical building maintenance skills.
In depth understanding of market trends.
Strong organizational abilities, accuracy, and attention to detail.
Knowledge of safety, fire, and emergency procedures.
Knowledge of Occupational Health and Safety Act and relevant legislation and

regulations.

Knowledge of SLAs and lease agreements.
Knowledge of basic technology in building (electrical, plumbing and construction).
Knowledge of mechanical and airconditioning systems.
Knowledge of daytoday operations, including hard and soft services.
Knowledge of strong accounting principles are a prerequisite.
Ability to implement COE standards and procedures.

Personal Attributes

Professional team player.
Intelligent selfstarter who shows initiative and ability to work autonomously / with little

guidance.

Flexible and adaptable with an ability to multitask.
Hard worker who works well under pressure and is deadline focused and results driven.
Assertive and tenacious.
Leadership qualities.
Exceptional working relationship builder at all levels, with a consultative approach.
Able to take personal criticism and thrive in an environment that frequently questions

and challenges.

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