Facilities Manager - Johannesburg, South Africa - Anova Health Institute NPC

Anova Health Institute NPC

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

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Anova is an NGO that empowers people and changes lives.

Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most.

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Key duties and responsibilities:

Facilities and Maintenance

Create a suitable environment for the purpose and needs of the facilities such as offices and office buildings.
Develop and implement a facility management program including preventative maintenance and lifecycle requirements.
Conduct and document regular facilities inspections.
Compare cost for various services and goods before choosing the best option for facility.
Allocate and manage facility space for maximum efficiency.
Coordinate intraoffice moves.
Supervise maintenance and repair of facilities and equipment.
Track building upkeep as well as anticipate long and shortterm improvements and maintenance.
Oversee facility refurbishment and renovations.
Plan and manage facility central services such as security, ad hoc cleaning, waste disposal and parking.
Sourcing contractors and suppliers for repairs, maintenance, cleaning, renovations, waste disposal etc.
Generate and present regular reports and reviews of facilityrelated finances, contracts, expenditures and purchases.
Develop and implement cost reduction initiatives.
Provide prompt response to requests and issues from facility occupants.

Contract Management

Working in partnership with Compliance in reviewing all lease agreements.
Negotiate contracts to optimize delivery and cost saving.
Obtain quotes and tenders from vendors and suppliers.
Calculate and compare costs for goods and services to maximize costeffectiveness.
Coordinate and monitor activities of contract suppliers.
Manage contractor and vendor relationships.
Manage and review service contracts to ensure facility management needs are being met.
Ensure delivery schedules, quantity and quality criteria are met.
Maintain ongoing communication with landlords, contractors, clients, and teams.
Keep and maintain all contract records.

Occupational Health and safety

Ensure compliance with health and safety standards, regulations and industry codes.
Manage the upkeep of equipment and supplies to meet health and safety standards.
Respond to facility and equipment alarms and system failures.
Review and implement the occupational health and safety policy and standard operating procedures.

People Management

Daytoday management and supervision of the facilities team.
Working in partnership with office manager regionally.
Provide technical support to office manager regionally.
Regularly assess the team for capacity and work allocation.
Be the first point of escalation for stakeholders, suppliers and clients for facilities related queries.
Consistently identify training and development needs.
Periodically conduct performance reviews in line with Anova's performance cycles.

Essential Qualifications and Experience

Bachelor's degree in Facilities Management, Construction management, Facilities Engineering or related qualification.
Occupational health and safety certification.
5 years of relevant work experience in management.
Strong organizational skills, including time management and multitasking skills.
Valid driver's license and willing to travel as and when required.
Excellent report writing skills.
Strong Interpersonal and excellent relationship management skills.

Computer literate