Amanda Lamprecht

Epworth School   - Function Co-Ordinator and Bean@Epworth Coffee Shop Supervisor / Manager 

2017 – present

• All administration duties related to Functions and Coffee shop
• Co-ordinate and oversee the setting up of all functions and use of facilities for Academic, Cultural, Sporting, Spiritual or other purposes, across the Epworth Campus.
• Liaise with the relevant stakeholders (Epworth academic and support staff, cleaning contractors, catering contractors, and Epworth Estates staff).
• Co-ordinate the booking of all the venues and follow-up with the accounts department regarding any charges or fees that maybe levied for the hire of the venue.
• Control the assets room. The linen (tablecloths and overlays) used for the various events and functions during the school year, ensuring it is laundered and kept in good condition.
• Keep all the assets and décor in a reasonable state and replacing when necessary.
• Together with the sports department and estates department, ensure that all the sporting equipment is maintained on a regular basis where required.
• Attend all meetings related to my department.
• Attend weekly logistics meetings for sport and any other departments, where the following week’s activities, events, and fixtures are discussed in detail.
• Compile the termly sporting and or functions document at the beginning of each term, using the term calendar and sports timetables. This document is used to compile the weekly facilities calendar.
• Compile the weekly facilities calendar for the following week. This detailed document reflects the week’s activities on the campus. This document is e-mailed to all the relevant stakeholders, e.g. security, Estate’s Manager, kitchen, garden supervisor on campus.
• From the weekly facilities calendar, draw up a daily list of all the required setups and tasks etc. that need to be completed by Function setup staff.
• Supervise any function or event setups that need to be completed. Ensuring that the grounds and gardens are neat and tidy, all chairs and tables are clean and presentable, all lighting in the area is working effectively (if necessary for evening functions). 
• Notify security about the function or fixture and arrange for extra gates to be opened and manned by security personnel if necessary. Additional parking (or directing of parking)
• Liaise with and co-ordinate estates staff, cleaners and the caterers, where necessary, so that the function or fixture runs smoothly.
• Liaise with the person in charge of the event for any exact event requirements.
• Oversee the dismantling and removal of the event and clear the venue efficiently.
• Assist with coordinating internal festivals and functions
• Compile costing to company on functions and festivals.
  
  General:
• Assisted in School uniform shop on various occasions.
• Stood in as temporary Estate Manager for 4 Months  

External functions / festivals / B&B (Hostel accommodation) bookings and coordinating:

• All Administration duties
• Bookings of venues and B&B
• Compile quote for clients for function / festival needs including meals, cleaners etc.
• Compile costing to company for external and internal bookings
• Assist with organizing of external Function / festivals
  (Proudly Primary 2022 / SA Quilting Association / Keith Fairweather festival, ISSF, Spar hockey festival, Varsity College graduation etc)

Coffee shop Supervisor / Manager: 

• All administration work related to this department
• Stock management and stock control 
• Weekly and monthly account capturing  
• Qualified Barista 

Shospec (PTY) Ltd – Office Administrator / Receptionist / PA

2010 - 2017

All duties related to office and administration, including but not limited to:

• Telephone duties 
• Purchasing of office goods and services 
• General typing work (letters/quotes/contracts) 
• Follow-up on quotes, deliveries, and orders 
• Comparing quotes from Suppliers  
• Fleet management 
  • Fleets cards
  • Vehicle tracking
  • Vehicle maintenance 
• Weekly Wages 
• Causal laborer wages 
• Petty cash 
• Pastel invoicing 
• Debt collection 
• Debtors and Creditors 
• Banking duties 
• Assist with completion of documentation (BEE, etc.) 
• Tender quote management
• Function co-ordination 
• ID Card creation and management
• Catalogue updating and indexing
• Managing of Staff CVs
• Managing fault logging for telephone and PC maintenance 
• Advertising and design
• Assist Office Manager with general accounting
• Stock management
• Management of staff leave 
• Generate Sub-contractor invoices 
• Data capture 

Aldes Business Brokers – Personal Assistant

2007 - 2010

• Data capturing 
• Updating client portfolios and database
• Filing 
• Management of owner’s diary 
• Typing of business portfolios  
• Canvassing of businesses 
• Assist with all enquiries 
• Management of petty cash 
• Management of monthly expenses  
• Delivering or collection of documentation 
• Meeting minutes 
• Management of business listing  
• All administration and reception duties 

Passed Grade 12 (Matric) 2005 (Obtained a University Exemption) 

Subjects:

• English (HG) 
• Afrikaans (HG) 
• Biology (SG) 
• Economics (HG) 
• Home Economics (HG)
• Mathematics (SG)

COMPUTER EXPERIENCE:

 Windows 10

• MS Word (MS 365)
• MS Excel (MS 365)
• MS PowerPoint (MS 365)
• MS Outlook (MS 365)
• MS OneDrive (MS 365)
• Pastel 
• Ed-admin (Basic)
• Loyverse 

Other Qualifications:

• Barista 
• Junior Dance Teacher: Modern Disco