Office Manager - Western Cape, Stellenbosch, South Africa - Helderberg Personnel

Helderberg Personnel Western Cape, Stellenbosch, South Africa

2 weeks ago

Full time

Description

Helderberg Personnel's job vacancy, Career and Recruitment
Job title : Office Manager – Stellenbosch jobs in Western Cape
Job Location : Western Cape, Stellenbosch
Deadline : May 10, 2024
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Criteria
Minimum qualification: Post-matric qualification in IT, Business Administration, Bookkeeping or relevant field.
Minimum experience: 3-4 years' experience as an Office Manager in a medium to large office environment.
Attention to detail and able to be a self-starter, pre-empting the administrative needs of the business.
Proven capability across Office 365
Ability to thrive in a busy environment with autonomy to complete actions.
Confident communicator, with the ability to keep multiple stakeholders up to date with progress of a variety of work activity.
Excellent communication skills with a high level of proficiency in the English language

Key responsibilities
Tracking spend against an office budget in collaboration with the finance department.
Overall supervision of the Office Assistant in their key responsibilities of maintaining the office.
Manage IT, equipment and stationery inventories and supply alongside the Office Assistant.
Manage commercial insurance schedule for the office.
Site Health and Safety administration.
Facilities Management liaison, including security, maintenance and access to the office.
Liaison with suppliers and landlords
Assist in administrating EAP program together with HR.
Meet, greet, and host visitors.
Point of contact for various ad hoc requests and needs from employees.
Organise team and corporate socials and events.
Steward the company brand, working with the Group Employee Experience Officer, regarding merchandising, marketing and office signage/decor.
Arrange celebratory events and gifting throughout the year for career and professional milestones and personal life events.
Coordination of onboarding and offboarding, including induction.
Travel coordination – domestic and international.
Diary and meeting management.
Support business tenders – documentation compilation.
Formatting of reports, information packs or presentation for clients.
Manage internal booking system for meeting rooms.
Substitute for reception and switchboard when the Office Assistant is absent.
Manage office mailbox.
Assisting the Enabling Functions team in other offices on an ad-hoc basis.

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