Office Manager - Stellenbosch, Western Cape, South Africa - PKF Cape Town

PKF Cape Town

Verified Company

Stellenbosch, Western Cape, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

One of the largest mid-tier accounting firms in South Africa is looking for an
Office Manager to join their amazing team based in Stellenbosch

Your
duties and responsibilities will include, but not be limited to:

Reception:

Answering of switchboard first point of engagement with all stakeholders, employees and clients
Receive guest and, clients
Arrange beverages for all meetings/appointments
Booking of meeting rooms, refreshments & lunches as required
Stationary & cartridge orders and reconciling of weekly and monthly payments and reporting to financial department
Assisting with all ad hoc requests from management

Office Management:

Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
Oversee office facilities and maintenance activities, ensure compliance with health and safety regulations.
Monitor and maintain office equipment.
Organize and supervise other office activities (recycling, renovations, parking etc.)
Manage office supplies stock and place orders where necessary.
Prepare regular reports on expenses and office budgets.
Schedule inhouse functions and events and prepare gifts, flowers and vouchers where required.
To manage and coordinate office projects and ensure their timely completion.
Handle queries from managers and employees.
Manage office staff (cleaning staff)
Planning, organizing, and finalizing logistics for client conferences, events, and meetings, including all travel bookings and catering.
Ability to work on the practice management system
In charge of the petty cash

Requirements: