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    Deputy Director: Administration and Logistics - Gauteng, Johannesburg, South Africa - City of Johannesburg

    City of Johannesburg
    City of Johannesburg Gauteng, Johannesburg, South Africa

    Found in: beBee S2 ZA - 1 week ago

    Default job background
    Full time
    Description

    City of Johannesburg's job vacancy, Career and Recruitment

    Job title : Deputy Director: Administration and Logistics jobs in Gauteng

    Job Location : Gauteng, Johannesburg

    Deadline : April 19, 2024

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    Minimum Requirements:

  • B Degree or NQF level 7 qualification in Business Management/ Administration or equivalent field;
  • Seven (7) to nine (9) years or more relevant experience covering a broad range of HR/ Public Administration/ Administration/ Business Management functions;
  • Three (3) to five (5) years' experience in a managerial capacity within an administrative environment and at least seven (7) years of generalist experience;
  • Minimum of Code 8 driver's license;

    Primary Function:
  • Ensure the provision of analytical, administrative, logistical, human capital and transversal business solutions to enable the Head of Department, to deliver on the GCSS mandate effectively and efficiently.
  • Provide executive support, administrative and secretarial services by developing, implementing, and monitoring relevant strategies, policies, procedures, and systems for GCSS.
  • Manage administration, communication, and information flow to and from the office of the GED: GCSS and Unit Heads.
  • Management, coordination, and administrative support for the Governance Cluster.
  • Management, coordination, and administrative support for council decisionmaking structures. Administration management, coordination, logistics and support for GCSS.
  • Interact with the office of the City Manager and MMC: GCSS on relevant administrative matters.
  • Departmental planning and budget management for GCSS: MSS. Financial administration, contract management, reporting, procurement, and expenditure management for GCSS: MSS.
  • Performance management coordination and support to the GED: GCSS for Group Heads. Develop support networks and contacts to enhance the functioning of the GED: GCSS office and GCSS. Coordination of decentralized management support functions.
  • Build and maintain relationships with key stakeholders in the City to ensure the smooth flow of information, administrative management and correspondence.
  • Effectively deal with and manage relationships with external stakeholders of GCSS in the context of their relationship with the city.
  • Effective administration and streamlined information flow.
  • Key Performance Areas:
  • Core professional competencies: Organisational awareness, Consulting, Planning and organising, Monitoring and control, Negotiation, Oral communication, Written communication and Financial Management;
  • Functional competencies: Change management, Technology/ Information management, MSS service delivery, Strategic management, Talent management and staffing, Leading/ Directing, Performance Management, Industrial and labour relations;
  • Public Service Orientation competencies: Interpersonal relationships, Communication, Service delivery orientation;
  • Personal competencies: Action and Outcome orientation, Conflict management, Accountability and ethical conduct, Governance and risk;
  • Management/ Leadership competencies: Direction setting, Impact and Influence, Performance and mentoring.

    Leading Competencies:
  • Administrative skills;
  • Analytical skills;
  • Assertiveness;
  • Assessment skills;
  • Change management;
  • Communication (verbal and written);
  • Advanced Computer literacy (MS Office Packages, including Word, Excel, PowerPoint);
  • Conflict resolution;
  • Coordination;
  • Deadline driven;
  • Facilitation skills;
  • Financial management;
  • Integration;
  • Interpersonal skills;
  • Negotiation skills;
  • People and performance management;
  • Project management and supervisory skills;
  • Presentation skills;
  • Research skills.

    Core Competencies:
  • Knowledge of audit and risk management principles;
  • Administration;
  • Administration procedures;
  • Business processes within the City and GCSS;
  • Formulation of vision and strategy;
  • Labour relations processes and collective agreements;
  • Local/Public Sector government environment;
  • Management support administration, policies and processes;
  • Performance management;
  • Planning;
  • Policy implementation;
  • Prescribed methodologies, relevant legislation, policies and regulatory frameworks;
  • Policies, principles and practices of the City including supply chain management;
  • Research and analytical ability;
  • Various City systems used i.e. SAP, electronic document management systems, data management etc..

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