Mametsi Sejake

I am currently working at Barron Trading as Cash book clerk. My duties a fully listed on my CV. I am a hard-working person, a problem solver who enjoy working with numbers. I have been working as a cash book clerk for almost 12 years. I am strong person who is willing to face any challenges and achieve the positive result. I can work on my own, but I prefer to work as a team as I am a good team worker. When I am given a task, I always make sure that I finish in time.

I have a good communication skill, especially when coming to difficult customer, I am always calm when communicating with them.

My strong point, I always ignore criticism to avoid the argument and noise. And I always finish my work in time. I can also work overtime without my supervisor request.

My week point is panicking on month end and when I don’t meet the deadline, to overcome I tried to get more time so that I can finish the task. 

Name of organization                        : Barron Trading PTY LTD

Position held                                                   : Cashbook Clerk

Period                                                             : March 2011 till date 

Duties 

Data capturing and cash book – Uploading bank statement on the system D365. Capture the income (payments from debtors to their accounts and capture the expenses (payment to the supplier account). Capture the internal transfers and the bank charges to the system. When I am done, I must compare what is on the bank statement to what is captured on the system to reconcile the bank account. I worked on different bank accounts on different branches. I captured transaction that are more that 1.5 million each account. I must reconcile all the bank accounts daily. 

Clearing unknown account – We have this account to allocate all the payment that was make the customers using the wrong reference when the made the payment to the company to clear their accounts. Every day when I allocate/ capture the payments to the customer accounts before I allocate/capture the payment to unknow account I have to ask for assistance from debtors payment for the correct customer name, if they also don’t have the POP(proof of payment) from the customer that when I will allocate the payment to the unknown account but I have to clear that account so it is my responsibility to send email everyday to debtors team for assistance. 

Stationery controller – It is my responsibility to order stationery for each department on the organisation. I must request three quotations from three different suppliers, then send them to procurement manager to approve the reasonable one with best quality. Then I must send it back to the department that has requested the stationery for approval from the department manager and also, they have to create purchasing order from the system D365. After the manager approve the quotation by creating the PR on the system, they need to send it back to me so that I can order. The main reason that I need the manager of the department to approve the quotation, the manager agree that the money must come from the department budget.

Name of organization                        : Tsotetsi Chartered Accountants and Auditors

Position held                                                   : Finance and Admin Officer

Period                                                             : September 2009 – August 2010

Duties             

Assistance – Assisting the director to prepare the financial statements by preparing cash book. Capturing all the income and expenses of the clients, compare what is captured on the system with what is on the bank statement. And confirm all the return cheques match with the ones on the bank statement.

Petty cash controller – Keeping records every time when we use money to buy tea, coffee, sugar, milk, and other staff that needed gently by director’s and manager’s by using petty cash voucher and it must be reconciled daily and request fort nightly.

Stationery controller – My task was to order stationery and distribute it to staff when needed. I always kept the record of stationery that is needed and order the stationery for the organisation.

Skills development – Offer training to our client’s. Training them how to prepare their books and fills documents for auditing purpose.

Reason for leaving                                          : The Company was closed 

Name organizations                                       : QwaQwa Community Radio Station

Position held                                                   : Finance and Administration manager

Period                                                             : September 2007 – August 2009

Duties 

Cash book – Capturing the income and the expenses of the organisations on the system (excel)       there after I must compere what is on the bank statement and what is on the system to prepare bank reconciliation so that I can report the financials status to the board of directors.

Debtor’s control – I had to call the customers to request the outstanding payments and send updated statement to the customer’s monthly, the statement must be reconciled (opening balance, add the amount of the units that they used when advertising and less the payment that they made on the month then the difference is the outstanding payments that needs to be settled 

Creditor’s control – I had to request the supplier statement monthly to use it to reconcile the supplier accounts. I usually use the recon to make things easy for me where are record the payment for the previse month and the unpaid invoices (must pe specific on the recon why the invoice was not paid) and record the current invoices. I also use the recon to make it easy for me to keep record for the invoice that will be paid at the end of that month. I must use the requisition form where I will attach the copy of the recon, invoices to be paid. I submit the requisition form to the station manager and the finance director for approval, then they will prepare the cheque to make the payment.

Preparations of stipends – I had to keep records of the employees hourly and days that they were on duty so that I can prepare their stipends including the management. By preparing the requisition form attached with the list of all the employees that must get the stipend and submit it to the station manager and finance director for approval and to sign a cheque so that I send it to the bank two days before pay date to be transferred to the employee’s bank account.

Petty cash controller – Keeping records every time when we use money to buy tea, coffee, sugar, milk, and other staff that needed gently by director’s and manager’s by using petty cash voucher and it must be reconciled daily and request fort nightly.

Filling – Filling all the documents for auditing purpose. Filling all the paperwork that is needed for auditing purpose. And filling the reports and the minutes for the meeting that was held.

Administration – Arranging meeting for management and board of directors. Controlling the diary of the board members, keeping records and minutes of the meetings for board and managers. Making travel arrangements for both managers and board of directors.

Stationery controller – My task was to order stationery and distribute it to staff when needed. I always kept the record of stationery that is needed and order the stationery for the organisation.

 Reason for leaving                                                     : Better opportunity

Name of qualification            : Typing (45wpm)

Year obtained/registered                   : 2002

Institution                                           : Career Computer College (Phuthaditjhaba)

Name of qualification            : Secretarial and Computer skills

Year obtained/registered                   : 2002

Institution                                           : Stanford Business College (Phuthaditjhaba)

Name of qualification            : Junior Accountant

Year obtained/registered                   : 1997

Institution                                           : Academy of Learning Business College (Benoni)

Name of qualification            : Matric 

Year obtained/registered                   : 1996

Institution                                           : Vector High School (Private School) (Johannesburg