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Somerset West

    Reception / Administrator - Somerset West, South Africa - Time Personnel

    Time Personnel
    Time Personnel Somerset West, South Africa

    6 days ago

    time personnel background
    Description
    REQUIREMENTS
    • Matric, relevant qualifications advantageous
    • 3 years experience in similar role
    • MS Office, MS Outlook, MS Excel at intermediate level
    • Good organisational skills
    • Attention to detail
    • Must be able to prioritise
    • Must have good interpersonal skills
    • Good communication skills required
    • Telephone etiquette

    DUTIES

    Administrative Support
    • Assist with general administrative arrangements for all office functions.
    • Type documents as required (minutes of Admin Meeting, correspondence, newsletters, acknowledgement of receipt of client documents etc.)
    • Book boardrooms for meetings as necessary.
    • Administer disbursement of company vehicle.
    • Petty cash administration.
    • If the Administrative Clerk is on leave, attend to office closure procedure.
    Collection and distribution of office mail
    • Collect all mail from security and post box on weekly basis.
    • Administer all mail, including registered mail.
    • Courier all packages and track the packages to ensure that they reach their destination.
    Office maintenance
    • Book maintenance for all copy machines, lights, air-conditioning etc.
    • Ensure that the upkeep of offices is maintained, such as cleaning, ordering of new flower arrangements, watering plants etc.
    • Update attendance register.
    • Ensure that grocery recon is done on a weekly basis so that stock levels are maintained.
    Reception
    • Ensure that the reception is always manned by compiling switchboard relief roster for staff to assist with telephone duties.
    • Answer all incoming calls and transfer clients to the right extension.
    • Welcome walk-in clients and arrange for beverages if necessary.
    • Book client meetings for directors and send meeting requests. Book a boardroom, if necessary.
    • Arrange for a cleaning service when cleaner is on leave.


    Salary: R negotiable dependent on experience

    Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
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