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    Landlord Liaison Officer - Johannesburg, South Africa - Ad Talent

    Ad Talent
    Ad Talent Johannesburg, South Africa

    34 minutes ago

    ad talent background
    Full time
    Description

    Who are we:

    We are a premium outdoor billboards and advertising company

    Who are we looking for:

    We are looking for a Landlord Liaison Officer to maintain the current holding of the business through sustainable relationships and stability with the current landlords.

    What will you do:

    Contract Management:

    • Expiry dates of lease agreements are monitored and flagged to ensure on-time renewal
    • Viable rates and contracts are signed and in place for renewals based on negotiation with the landlords and securing of existing advertising rights
    • Complex legal vetting of agreements are complete
    • Special terms and conditions of new and renewed contracts are actioned
    • Contract risks are identified and managed

    Landlord liaison

    • Landlords are satisfied through ongoing effective communication and relationship building
    • Landlords queries are solved appropriately and timeously
    • Landlord are considered by importance and priority
    • Landlord's birthdays are monitored and actioned
    • Landlord gifts are sourced and presented within annual budget

    Reporting and Codesphere

    • Landlord meetings are reported to management through minutes or call reports
    • The Legal Manager is well informed of all landlord activity via weekly meetings
    • Relevant landlord information and contracts are captured, accurate and current on Codesphere
    • Landlords are linked to sites and lease agreements upon signed of agreements
    • Risks per site and landlord are loaded and maintained on Codesphere system
    • Landlord interaction is recorded on Codesphere
    • Accurate reports are pulled from Codesphere

    Administration

    • Proper and accurate filing systems are in place and up-to-date
    • Files are safeguarded with no leakage of confidential information
    • Assistance is provided to the tender team as required

    Technology

    • The systems automate most administrative processes and are used to their maximum potential
    • Mobitech and Codesphere systems are populated and maintained by staff
    • Mobitech and Codesphere are being used effectively to improve departmental efficiency
    • Reports pulled from systems are accurate and enable analysis
    • New technology is investigated to improve efficiency

    What will you need:

    • Grade 12 plus project and property management or paralegal qualification
    • Understanding and interpretation of contracts
    • Knowledge of municipal bylaws and policies and procedures
    • Knowledge of re-zoning and building line applications
    • Negotiation skills
    • Liaison skills
    • Strong presentation skills
    • High level communication skills
    • Good geographical knowledge of South Africa
    • Good knowledge of business English and Afrikaans
    • Good working knowledge of MS Office
    • Driver's license and own transport
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