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    Receptionist - Johannesburg, South Africa - Oxyon People Solutions

    Oxyon People Solutions
    Oxyon People Solutions Johannesburg, South Africa

    2 days ago

    Default job background
    Full time
    Description

    MAIN PURPOSE

    Answering of the switchboard and directing calls to correct the department or person.

    RESPONSIBILITIES

    General

    • Data capturing- capture invoices that were invoiced the previous day from dispatch.
    • Filling of invoices- done daily.
    • Collection of PODS'- once a week from sales counter to send all POD'S, record all POD'S on system.
    • Messages- make sure all messages are given correctly and a record is kept e-mail relevant person.
    • POD'S or invoices requested must be recorded in a book and signed for by that person requesting them (copies should be made and original back in the file).
    • Pull out all POD'S, stamp to certify that they are correct and sign.
    • Telkom & Switchboard fault reporting- when there is a fault on one of the telephone line's report it by sending an e-mail or phone IT department at Head office.
    • Assisting with POD's when requested by different departments.
    • Ensuring filing is done correctly as per auditors requests.
    • Assist with arranging couriers to collect envelopes that needs to be sent to HO.
    • Assisting by receiving the public in a professional and friendly manner at counter.
    • Attending to any and all ad-hoc duties required by management.

    COMMUNICATE AND COMMUNICATE SOME MORE

    KEY PERFORMANCE INDICATORS (KPI)


    • Answering the switchboard 100% of the time.


    • 100% Filing accuracy and tidiness


    • Ensuring that invoices are received every day from dispatch and captured on system daily.

    EDUCATION, TRAINING, SKILLS AND EXPERIENCE REQUIRED

    Minimum Qualification: Matric/ Grade 12

    Tertiary Qualification: Will be advantageous

    Other;

    • Good English, written and spoken
    • Trustworthy
    • Candidate must be very organized and able to prioritize tasks
    • Ability to perform duties and deliberate speed and accuracy without immediate and constant supervision
    • Candidate must be friendly, personable and able to build harmonious working relationships with clients, co-workers and general public
    • Ability to exercise good judgment in recognizing scope of authority and protecting confidential information
    • Computer literacy
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