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    Accounts Payable Clerk - Johannesburg, South Africa - JABES CONSULTANTS

    JABES CONSULTANTS
    JABES CONSULTANTS Johannesburg, South Africa

    2 days ago

    Default job background
    Description

    QUALIFICATIONS AND EXPERIENCE
    o Matric with the relevant qualification or an adequate amount of experience
    o Minimum of 3 years practical experience in accounts payable
    o Working experience on Syspro
    o Microsoft Excel, intermediate level

    MINIMUM SKILLS AND ABILITIES REQUIRED
    o Ability to work well in a fast paced and detail-orientated environment
    o Great time-management abilities
    o Excellent communication and interpersonal skills
    o Problem-solving aptitude
    o Strong ethics and reliability
    o Relevant legislative knowledge

    ROLES AND RESPONSIBILITIES
    Invoicing
    o Match invoices to appropriate purchasing orders.
    o Ensure creditors vat number is included on invoices.
    o Ensure correct company name and details.
    o Ensure that debts are paid in a timely manner.
    o Use Syspro to capture suppliers invoices.
    o Ensure that the correct supplier is paid the correct amount.
    o Obtain an original letter from the bank confirming suppliers bank details before loading a new beneficiary.
    Administration
    o Complete form to create new suppliers and update changes.
    o Complete credit applications and forward to head office to review terms and conditions.
    o Open incoming mail and distribute.
    o Receipt cash received and deposit.
    o Process cheque requisitions.
    o Check security Grn's for stamp and numeric sequence.
    o Scan proof of payments to suppliers.
    o Ensure that all documents in filing rooms are in order and easily accessible for audit purposes.
    Reconciling, reporting and analysis
    o Reconciliation of supplier accounts is crucial to the on-going monitoring of documents to be paid.
    o Ensure accurate allocation of transactions, including account payments, as incorrect allocation could lead to
    misleading information being provided to management which could then adversely affect decision making.
    o Receive, reconcile, and control production of monthly supplier invoices and reports from the computer
    system and verifies the status of the accounts.
    Liaising
    o Establish and maintain sound relationships with suppliers to facilitate the smooth management of the
    account.
    o Communicate frequently with staff and suppliers both verbally and in writing on matters relating to
    accounts payable transactions.
    o Act as a liaison between departments and suppliers.
    o Follow up with departments for outstanding orders.
    o Follow up with suppliers for outstanding invoices.
    o Resolve all queries.
    Compliance
    o Accurate and timeous processing of invoices in compliance with SARS regulations and in accordance with
    the company Policy & Procedures.
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