Creditors & Cashbook Clerk - Ottery, Cape Town - The Talent Room

Description

Our client based in Ottery, Cape Town is looking for a Creditors & Cashbook Clerk. This is a permanent position.

Cashbook Responsibilities:

• Capture and Allocate Creditors Payments: Accurately record and allocate payments received from creditors based on remittance information.
• Allocate Incoming Funds in Syspro: Utilise accounting software (e.g., Syspro) to allocate and categorise incoming funds accurately.
• Allocate Incoming Funds to the Bank: Ensure that all incoming funds are appropriately assigned to the correct bank accounts.
• Load Foreign Payments: Input and process foreign payments in the banking system, adhering to all necessary documentation requirements.
• Load Investec Payments: Manage the loading and processing of payments involving Investec accounts.
• Daily Bank Balance Email: Generate and send daily email notifications regarding the current bank balances.
• Save Bank Statements: Maintain a systematic record of bank statements, ensuring they are securely saved and organised.
• Other Bank Accounts Processing: Handle transactions and financial activities related to additional bank accounts as needed.

Cashbook Responsibilities:

Supplier Onboarding:

• Collaborate with the supplier management team to onboard new suppliers.

• Collect all necessary supplier information, verify their credentials, and set up their details in the accounting system.
Invoice Processing:

• Receive and review invoices from suppliers.

• Accurately process and record invoices in the accounting system.

• Verify the accuracy and validity of invoices, checking for discrepancies and resolving any issues with suppliers before payment.
Payment Processing:

• Schedule payments to suppliers according to agreed-upon payment terms.

• Load electronic payments

• Ensure timely and accurate payments to suppliers to maintain good relationships.
Supplier Communication:

• Serve as a point of contact for supplier inquiries related to payment status, remittance details, and any other accounts payable matters.

• Address any payment

• inquiries or issues raised by suppliers.
Reporting:

• Prepare regular reports on accounts payable status, outstanding payments, and payables ageing for management review.
Supplier Reconciliation:

• Reconcile supplier statements with company records to ensure accuracy.

• Investigate and resolve discrepancies between records.
Record Keeping:

• Maintain accurate and up-to-date records of all accounts payable transactions.

• Ensure proper documentation for audit and financial reporting purposes.
Supplier Management:

• Manage relationships with suppliers

• Address any inquiries or issues related to payments and invoices.

Requirements:

• Syspro experience is required.
• Matric (NQF level 4) or equivalent qualification.
• 3-5 years of creditor experience
• SYSPRO experience