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    personal assistant cape town - Cape Town, South Africa - Jobking

    Jobking
    Jobking Cape Town, South Africa

    5 hours ago

    Default job background
    Full time
    Description

    JOB OVERVIEW:
    To coordinate the Exco (5 members) office activities and provide assistance to the Exco members when needed.


    Reports to:
    Executive Team

    EXPERIENCE, SKILLS, QUALIFICATIONS, ORGANISATIONAL KNOWLEDGE


    General Secretarial duties:
    All typing done. Translations of documents are done when necessary (English/Afrikaans)
    Manage the Leaders' / calendar
    Incoming telephone calls and communication are screened and diverted to the right people
    Incoming email, faxes and post are dealt with, often corresponding on behalf of the manager
    All traveling and accommodation arrangements
    All departmental meetings are coordinated, attended and minutes taken and distributed when required
    All communication within and from the GM department is handled
    All Exco queries are referred to the right people
    Expenses for office are recorded and controlled. Office equipment and stationery for the department is ordered and maintained
    All filling
    Manage Boardroom bookings
    Birthday cards for all staff are sent out timeously
    All ad-hoc admin and secretarial duties are performed
    Reports compiled as requested
    Carrying out specific projects and background research on Company and Industry topics and presenting findings as and when required
    General secretarial duties including administration and actual involvement to ensure successful execution

    Budget control:
    All necessary documentation is completed, i.e. correct cost codes and authorization for payment. Reconciling travel allowances and expenses.

    Social functions -Arrange and/or coordinate all social functions for the company as requested. Internal/External communications as requested.


    KEY REQUIREMENTS:
    Grade 12 Certificate- Secretarial diploma or similar
    Proficient computer skills and in-depth knowledge of MS Office Suite
    5 years' experience as secretary/PA to Executive Manager. Proficiency in English and Afrikaans (verbal and written)
    Driver's license

    Apply Here
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