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    Admin Officer - Johannesburg, South Africa - Staff Solutions Recruitment

    Staff Solutions Recruitment
    Staff Solutions Recruitment Johannesburg, South Africa

    1 week ago

    staff solutions recruitment background
    Description
    Duties:
    • Answer and screen calls and emails for manager as and when requested.
    • Keep appointment diary for Admin Manager.
    • Compile daily security asset inspection report by obtaining security inspection and distribute to relevant role players.
    • Compile daily consumption report and distribute to all role players.
    • Collect all monthly reports from branches (HSE, Security, Fleet, and Consumption).
    • Data capturing of all relevant info on monthly reports.
    • Obtaining all monthly invoices from service providers and follow up on outstanding invoices.
    • Process all monthly payments by completing purchase requisitions and submit to Admin Manager
    • Office to sign off.
    • After approval, submit to finance and ensure payments are processed before due dates.
    • Ensure monthly inspection on hygiene and safety which include cleanliness of facilities.
    • Ensure monthly vehicle inspections is done by the delegated person and capture relevant information.
    • Process all fleet vehicles cost and keep fleet vehicle maintenance current and report updated.
    • Ensure all insurance claim report are completed and submitted to management with all relevant supporting documents.
    • Follow up on claims processed.
    • Process tracking installation requests and ensure installation certificates are received.
    • Create user accounts for clients on the tracking system and communicate details to the relevant managers as well as keeping records of all users.
    • Typing of letter/emails and taking of minutes during meetings.
    • Attend meetings on behalf of manager when delegated to do so.
    • Filing of all records and keep an easily accessible filing system.
    • All ad hoc tasks as required to ensure the effective administrative and productive flow of the company.
    Requirements:
    • Matric Certificate.
    • Code 8 license.
    • 3 years of experience within a similar role.
    • Able to read and write English.
    • Advanced MS Office experience.
    • Data capturing and reporting experience.
    • Telephone answering and call screening.
    • Team Player.
    • Confident and proactive approach Anticipates issues and requirements.
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